TECHNICAL ASSISTANT

QatarEnergy Qatarization; Doha; On-site; QAR 90,000 - 150,000; Full time

Job summary

QatarEnergy is seeking an experienced information management professional to support senior staff by managing correspondence, archives and CMS. You will verify documents for archiving and retrieve data from archives and CMS, while developing databases and dashboards using Power BI.

You will ensure records governance, data quality and compliance with procedures, and assist in data automation initiatives across engineering teams in Doha.

Qualifications

• 5+ years in engineering with computer systems and document management
• Excellent communication and teamwork
• Strong English verbal and written skills

Responsibilities

• Provide comprehensive administrative and information management support to senior staff
• Manage correspondence, document control, and action tracking
• Prepare reports and dashboards using Excel and Power BI
• Verify documents for archiving per standards and retrieve information
• Support data automation initiatives and information governance

Skills

English proficiency

Communication skills

Attention to detail

Teamwork

Self-motivation

Education

Diploma or equivalent in Business Administration / Information Management / IT

Tools

MS Office

AutoCAD

Power BI

SQL

Job description

Primary Purpose of the Job

Provide comprehensive technical, administrative and information management support to Senior Staff through effective management of correspondence, communications, administrative data and documents. Act as custodian for technical/geospatial information and carry out archiving, data storage, data entry, scanning, quality check and uploading data / documents to the information system.

Provide technical verification of documents/data received for archiving according to QatarEnergy standards and assist in retrieving information, documents and drawings from the archives and from Correspondence Management System (CMS).

Develop, maintain and improve departmental databases, reporting systems and electronic records management processes. Support management and teams by preparing reports, dashboards, and analytical outputs using Microsoft Office applications, including advanced Excel and Power BI.

Manage incoming and outgoing correspondence, monitor action tracking, maintain document control systems, and ensure compliance with QatarEenrgy procedures for records management, confidentiality, information governance and document retention. Assist the team in facilitating communication with internal and external stakeholders and support in data automation initiatives.

Required Experience and Skills

• Good verbal and written command of English is required.
• Certifications in areas of specializations are preferable.
• Knowledge of software suits, for example MS Office, AutoCAD, Power-BI and SQL.
• Skilled in Technical Report Writing.
• At least 5 years working experience in engineering department with computer systems including document management system.
• Very good communication skills, very high self-motivation, excellent teamwork, and attention to details.

Educational Qualifications

• Diploma, or equivalent in the in Business Administration, information managing, information technology or equivalent discipline.