100000000502.Senior Information Management Specialist

Qatar Foundation; Qatar; On-site; QAR 167,000 - 335,000; Full time

Job summary

Qatar Foundation is seeking an experienced Information Management professional to lead and expertly implement records management programs and roll out IM systems. You will mentor staff through changes, participate in policy development, and drive improvements across the organization.

The role requires a bachelor’s degree, relevant certification, 6–8 years in information/records management, and strong analytical and communication skills.

Qualifications

• Bachelor's degree in Information Systems, Business Administration, Information Technology or related field.
• Certification in Records/Archives Management, Archiving and/or Data & Documentation Management.
• 6-8 years' experience in information, records, or document management.
• Knowledge of OpenText, SharePoint or HP Records Manager, Digital records, Data Governance.
• Data retention and disposal practices knowledge.
• Strong analytical, organizational, and project management skills.
• Strong interpersonal communication and presentation skills.
• Excellent writing skills; Arabic proficiency is an advantage.
• Proficiency in MS Office applications.

Responsibilities

• Participate as a subject matter expert in implementing the QF records & information management program, including IM system roll outs, and mentoring staff through the changes required.
• Initiate and manage information management projects as required.
• Contribute to the development of policies, procedures, and work instructions as and when required.
• Manage relevant projects under the IM scope.
• Identify and resolve records & information management issues as they arise.
• Provide input into the development, implementation, and maintenance of records management tools, including keyword classification and disposition.
• Promote awareness of information management good practice through training awareness sessions and by maintaining communication channel with our corporate information management network.
• Proactively identify process improvement and develop practices for the information & records management systems.
• Design a measure and metrics plan for information management, records management and business glossary and be responsible for monthly dashboards to measure effectiveness of the system.
• Engage with business stakeholders to understand business practices and produce reports, assessments in information and records across QF's applications and solutions as needed.
• Lead and assess the records retention and disposition processes and practices.

Skills

Analytical skills

Organizational skills

Project management

Interpersonal communication

Written communication

Education

Bachelor's degree in Information Systems, Business Administration, Information Technology or related field

Certification in Records / Archives Management, Archiving, and/or Data & Documentation Management

Tools

OpenText

SharePoint

HP Records Manager

Digital records

Data Governance

Job description

Key Result Areas

• Participate as a subject matter expert in the implementation of the QF records & information
• management program, including IM system roll outs, and mentoring staff through the changes required
• Initiate and manage information management projects as required.
• Contribute to the development of policies, procedures, and work instructions as and when required.
• Manage relevant projects under the IM scope
• Participate in other QFIT projects when needed and as applicable
• Identify and resolve records & information management issues as they arise.
• Provide input into the development, implementation, and maintenance of records management tools, including keyword classification and disposition.
• Promote awareness of information management good practice through training awareness sessions and by maintaining communication channel with our corporate information management network.
• Proactively identify process improvement and develop practices for the information & records
• management systems.
• Design measure and metrics plan for the information management, records management and business glossary and shall be responsible for monthly dashboards to measure effectiveness of the system.
• Engage with business stakeholders to understand business practices and to produce reports, Assessment in the information and records across QF's application and solution when needed.
• Lead and assess the records retention and disposition processes and practices.

Qualifications and experience

• Bachelor's degree in Information Systems, Business administration , information technology or related field degree.
• Certification in one of the domains: Records /Archives Management, Archiving, and/or Data & Documentation Management.
• 6 - 8 years' experience working in an information, records, or document management unit.
• Knowledge of one or more information management systems such as OpenText, SharePoint or HP Records Manager, Digital records, Data Governance.
• Demonstrate knowledge in Data retention and disposal practices.
• Strong analytical, organizational, and project management skills
• Strong interpersonal communication and presentation skills
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications