Gallery & Client Experience Executive

Black Pearl Consult; Doha; On-site; QAR 40,000 - 60,000; Full time

Job summary

A cultural consulting firm in Qatar is seeking a Gallery & Client Experience Executive to enhance client relations and drive sales. This role includes supporting the daily operations of the gallery, managing exhibition logistics, and engaging with local and international collectors. The ideal candidate should possess a Bachelor's degree in Art History or a related field, with 1–3 years of experience in a luxury or art-related environment. Proficiency in Arabic is a strong advantage, along with flexibility for event-related hours.

Qualifications

• 1–3 years of experience in a commercial gallery or luxury retail environment preferred.
• Flexibility for evenings and weekends for exhibitions and events.
• Experience in high-end retail operations or hospitality is an asset.

Responsibilities

• Drive sales and cultivate relationships with collectors.
• Assist in exhibition planning and execution.
• Manage daily administrative functions and sales reconciliation.
• Support marketing initiatives and coordination of events.

Skills

Sales support

Client relations

CRM Management

Art handling

Event Coordination

Arabic language proficiency

Education

Bachelor’s degree in Art History, Fine Arts, or related field

Job description

Our client is a dynamic force in the cultural landscape, dedicated to blending tradition with innovation to transform cultural assets into vibrant, revenue-driving experiences. Their mission is to redefine how culture is shared and monetized, creating immersive and authentic experiences that resonate both locally in Qatar and on a global scale. This role offers a unique opportunity to join a pioneering team driving cultural innovation and commercial success within a premier cultural ecosystem.

The Gallery & Client Experience Executive is a vital role supporting daily operations, sales initiatives, artist relations, and administrative functions. As a client-facing professional, you will embody the brand’s high-end positioning through exceptional communication, meticulous organization, and a proactive approach to business development.

Key Responsibilities

Sales & Client Relations

• Revenue Growth: Drive sales and cultivate long-term relationships with local and international collectors.
• Engagement: Provide professional greeting and assistance to collectors, advisors, and designers in person and via written correspondence.
• Sales Support: Present artwork confidently, prepare invoices and consignment agreements, and conduct timely follow-ups with prospective leads.
• CRM Management: Maintain detailed, current client records within the CRM system to ensure accurate sales reporting.

Exhibition & Gallery Operations

• Curatorial Support: Assist in the exhibition planning and execution process, including artwork intake, condition reporting, and wall label production.
• Installation: Support the physical installation and deinstallation of exhibitions, ensuring the highest standards of artwork handling and care.
• Maintenance: Ensure the gallery space remains in a "presentation-ready" condition at all times.
• Logistics: Coordinate shipping, framing, and inventory updates throughout the exhibition cycle.

Administrative & Financial Support

• Daily Operations: Manage daily administrative functions, including payment tracking, file organization, and sales reconciliation.
• Contract Management: Maintain orderly digital and physical records for artist files and consignor agreements.
• Accounting Liaison: Coordinate documentation for deposits and outstanding balances with the accounting department.

Marketing & Communications

• Brand Presence: Support marketing initiatives by scheduling social media content and updating website inventory.
• Quality Control: Ensure all artwork images, captions, and pricing are accurate prior to public outreach.
• Event Coordination: Provide professional support during gallery openings, VIP previews, and community engagement events.

Requirements

• Bachelor’s degree in Art History, Fine Arts, Arts Administration, or related field preferred.
• 1–3 years of experience in a commercial gallery, luxury retail environment, auction house, art advisory, design showroom, or similar client-facing setting preferred.
• Flexibility required for evenings and weekends for exhibition openings, VIP previews, art fairs, and special events.
• Availability during installation and deinstallation periods.
• Experience in sales support, retail operations, or hospitality within a high-end environment is an asset.
• Familiarity with the Middle East art and design market is advantageous.
• Arabic language proficiency is a strong advantage.

Work Location

Qatar