General Administrator

Madre Integrated Engineering; Doha; On-site; QAR 56,000 - 89,000; Full time

Job summary

Madre Integrated Engineering in Doha, Qatar is seeking a General Administrator to organize and streamline office operations, handle invoicing data, and support management with reports and documentation.

The role requires attention to detail, strong Microsoft Office skills, and the ability to coordinate multiple tasks, meetings, and site visits. You will maintain filing systems, assist procurement, and liaise with vendors.

Qualifications

• Diploma or Certificate in Business Administration or related field.
• Minimum 3 years of experience in a similar administrative role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and coordination skills.
• Ability to work independently, manage multiple tasks, and meet deadlines.

Responsibilities

• Prepare and compile data for invoicing and operational reports.
• Verify supplier invoices against approved Purchase Orders and support payment processing.
• Coordinate inductions, visitor access, and site visits.
• Arrange meetings, manage calendars, and schedule appointments.
• Prepare meeting agendas, reports, presentations, and supporting documents.
• Record meeting minutes and track follow-up actions.
• Maintain filing systems, document control processes, and plant archives.
• Liaise with vendors, contractors, and external service providers as required.

Skills

Organizational skills

Communication skills

Coordination skills

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

General Administrator

Key Responsibilities

• Prepare and compile data for invoicing and operational reports.
• Verify supplier invoices against approved Purchase Orders and support payment processing.
• Coordinate contractor inductions, visitor access, and site visits.
• Arrange meetings, manage calendars, and schedule appointments.
• Prepare meeting agendas, reports, presentations, and supporting documents.
• Record meeting minutes and track follow-up actions.
• Maintain filing systems, document control processes, and plant archives.
• Perform general administrative and data entry duties.
• Manage office supplies and stationery inventories.
• Coordinate catering and logistics for meetings and training events.
• Coordinate office services, including cleaning, waste management, and maintenance activities.
• Obtain quotations for maintenance services, furniture, office equipment, and other requirements.
• Assist with the procurement of plant materials, supplies, and consumables.
• Liaise with vendors, contractors, and external service providers as required.
• Ensure accurate record-keeping and compliance with administrative procedures.
• Arrange security gate passes and follow up on approvals.

Requirements

Minimum Requirements

• Diploma or Certificate in Business Administration or a related field.
• Minimum 3 years of experience in a similar administrative role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, communication, and coordination skills.
• Ability to work independently, manage multiple tasks, and meet deadlines.