Facility Officer

Nasser Bin Khaled and Sons Holdings; Qatar; On-site; QAR 180,000 - 300,000; Full time

Job summary

Nasser Bin Khaled and Sons Holdings in Qatar seeks a Facilities Manager to oversee daily operations across offices and sites, ensuring compliance with health, safety, environmental, and fire regulations while managing leases and service contracts.

You will coordinate with landlords, vendors, and internal departments to keep assets maintained, oversee preventive maintenance, and support emergency procedures. A background in engineering or related field plus 5+ years experience is required.

Qualifications

• Automotive Technology, Mechanical Engineering, or a related field.
• Excellent organizational and administrative skills.
• Attention to detail.
• Analytical thinking.
• Excellent communication skills.
• 5 years of experience in a related industry.

Responsibilities

• Assist in ensuring compliance with health, safety, environmental, fire and facility-related regulations and standards.
• Maintain lease records, terms, conditions and related documentation across NBK business units.
• Coordinate maintenance, service contracts, invoices and budgets for facilities.
• Conduct site inspections with landlords and coordinate reinstatement and repairs as needed.
• Coordinate QCDD inspections and ensure corrective actions meet requirements for renewal.
• Work with Legal, HR, IT, Security and Operations on facility needs and workspace matters.
• Prepare termination or non-renewal notices and liaise with landlords per tenancy agreements.
• Support emergency preparedness, fire safety and business continuity procedures.

Skills

Organizational skills

Administrative skills

Attention to detail

Analytical thinking

Communication skills

Education

Bachelor's degree

Job description

Job Responsibilities

Assist in ensuring compliance with applicable health safety environmental fire and facility-related regulations policies and standards Assist in maintaining all lease agreements across NBK business units ensuring lease records terms conditions and related documentation are kept accurate and up to date Assist in monitoring facilities-related expenses purchase requests quotations invoices and service contracts in accordance with approved budgets and company procedures Conduct a joint site inspection with the landlord or their representative prior to handing over the premises to identify any required reinstatement repair renovation or rectification works Conduct regular inspections of facilities to identify maintenance requirements safety concerns operational issues and areas requiring attention and escalation issues as appropriate Coordinate and attend QCDD inspections address observations and comments raised and ensure all required corrective actions are completed to obtain the renewed QCDD Certificate Coordinate and ensure that all necessary works are completed in accordance with the tenancy agreement and the landlord s handover requirements Coordinate and support the day-to-day facilities management activities across company offices properties warehouses and other assigned facilities Coordinate routine and corrective maintenance activities for buildings equipment utilities and facility systems ensuring issues are addressed in a timely manner Coordinate the renewal of required authority documents by ensuring a valid QCDD Certificate is maintained for each business unit Coordinate the termination or handover of business units upon receiving requests from Operations Review the relevant tenancy agreement including termination and non-renewal clauses in coordination with the Legal Department Coordinate with HR IT Security Operations and other departments on facility requirements and workplace-related matters to ensure smooth business operations Coordinate with Operations upon receiving requests for new business units based on operational requirements Coordinate with the NBK Legal Department to review the tenancy agreement and all supporting documents to verify the legal and contractual requirements and confirm whether the proposed location is suitable for the intended business activities Coordinate with the site AMC contractor to upgrade fire protection systems where required to ensure compliance with applicable NFPA standards and QCDD requirements Coordinate with vendors and contractors to ensure services are delivered in accordance with agreed requirements quality standards and service levels Liaise with suitable real estate agents and or building owners to identify and propose locations that meet the required business operational and facility requirements Maintain professional relationships with internal stakeholders contractors suppliers and service providers to ensure effective delivery of facilities services Maintain updated records of facility assets maintenance activities service contracts warranties inspections and other relevant documentation Monitor preventive maintenance schedules and follow up with relevant service providers to ensure maintenance activities are completed as planned Monitor the condition and functionality of building systems equipment furniture fixtures and other facility assets and coordinate necessary repairs or replacements as well as waste managed and pest control etc Perform any other duties relevant to the position and assigned by Head of Department nbsp Prepare the required termination letter or non-renewal notice and ensure that it is submitted to the landlord within the notice period specified in the tenancy agreement Support the evaluation of vendor quotations and service proposals and provide relevant information and recommendations to the Head of Department Support the implementation of emergency preparedness fire safety business continuity and other facility-related procedures in coordination with the relevant departments

Qualifications

Automotive Technology Mechanical Engineering or a related field SkillsExcellent organizational and administrative skills Attention to detail analytical thinking strong organizational skills ability to work under tight deadlines and excellent communication skills Experience5 years experience in a related industryEducationRelevant College or University qualification to min Bachelor s level