Facility Officer

Nasser Bin Khaled and Sons Holdings; Doha; On-site; QAR 120,000 - 180,000; Full time

Job summary

Nasser Bin Khaled and Sons Holdings in Doha seeks a seasoned Facilities Manager to oversee compliance, lease administration, and day-to-day operations across NBK offices, warehouses, and properties. You will coordinate with Legal, HR, IT, Security, and Operations to ensure NFPA and QCDD standards, manage maintenance, vendor contracts, and tenancy renewals, and maintain accurate records.

The role emphasizes strong organizational, analytical, and communication skills, with oversight of budgetary

Qualifications

• Automotive Technology, Mechanical Engineering, or a related field.
• Excellent organizational and administrative skills.
• Attention to detail, analytical thinking, strong organizational skills, ability to work under tight deadlines, and excellent communication skills.
• 5+ years experience in a related industry.
• Relevant College or University qualification to min Bachelor's level.

Responsibilities

• Ensure compliance with health, safety, environmental, fire, and facility regulations.
• Maintain lease agreements across NBK units and keep records up to date.
• Monitor facilities expenses, purchases, quotes, invoices, and service contracts per budgets.
• Conduct site inspections with landlords to identify reinstatement/repair needs.
• Perform regular facilities inspections and escalate issues as needed.
• Coordinate QCDD inspections and ensure corrective actions for renewal certificates.
• Coordinate tenancy requirements with landlords and handover obligations.
• Support day-to-day facilities management across offices, properties, and warehouses.
• Coordinate maintenance of buildings, equipment, utilities, and facility systems.
• Renew required authority documents and maintain valid QCDD certificates.
• Handle termination or non-renewal processes in coordination with Legal and Operations.
• Coordinate with HR, IT, Security, and Ops on facility requirements.
• Coordinate requests for new business units based on operational needs.
• Review tenancy agreements with NBK Legal for compliance and suitability.
• Coordinate with AMC contractors to upgrade fire protection per NFPA/QCDD standards.
• Coordinate with vendors to meet service levels and quality standards.
• Liaise with real estate agents or owners to identify suitable locations.
• Maintain records of facility assets, maintenance, warranties, inspections, and contracts.
• Monitor preventive maintenance schedules and ensure timely completion.
• Monitor building systems and coordinate repairs or replacements; manage waste and pest control.
• Perform other duties as assigned by Head of Department.
• Prepare termination or non-renewal notices within notice periods and coordinate with landlords.
• Support evaluating vendor quotations and proposals; provide recommendations to Head of Department.
• Support emergency preparedness, fire safety, and business continuity procedures.

Skills

Organizational skills

Administrative skills

Attention to detail

Analytical thinking

Communication skills

Time management

Education

Bachelor's degree or higher

Job description

Job Responsibilities

Assist in ensuring compliance with applicable health, safety, environmental, fire, and facility-related regulations, policies, and standards.

Assist in maintaining all lease agreements across NBK business units, ensuring lease records, terms, conditions, and related documentation are kept accurate and up to date.

Assist in monitoring facilities-related expenses, purchase requests, quotations, invoices, and service contracts in accordance with approved budgets and company procedures.

Conduct a joint site inspection with the landlord or their representative prior to handing over the premises to identify any required reinstatement, repair, renovation, or rectification works.

Conduct regular inspections of facilities to identify maintenance requirements, safety concerns, operational issues, and areas requiring attention, and elevate issues as appropriate.

Coordinate and attend QCDD inspections, address observations and comments raised, and ensure all required corrective actions are completed to obtain the renewed QCDD Certificate.

Coordinate and ensure that all necessary works are completed in accordance with the tenancy agreement and the landlord’s handover requirements.

Coordinate and support the day-to-day facilities management activities across company offices, properties, warehouses, and other assigned facilities.

Coordinate routine and corrective maintenance activities for buildings, equipment, utilities, and facility systems, ensuring issues are addressed in a timely manner.

Coordinate the renewal of required authority documents by ensuring a valid QCDD Certificate is maintained for each business unit.

Coordinate the termination or handover of business units upon receiving requests from Operations. Review the relevant tenancy agreement, including termination and non-renewal clauses, in coordination with the Legal Department.

Coordinate with HR, IT, Security, Operations, and other departments on facility requirements and workplace-related matters to ensure smooth business operations.

Coordinate with Operations upon receiving requests for new business units, based on operational requirements.

Coordinate with the NBK Legal Department to review the tenancy agreement and all supporting documents to verify the legal and contractual requirements and confirm whether the proposed location is suitable for the intended business activities.

Coordinate with the site AMC contractor to upgrade fire protection systems, where required, to ensure compliance with applicable NFPA standards and QCDD requirements.

Coordinate with vendors and contractors to ensure services are delivered in accordance with agreed requirements, quality standards, and service levels.

Liaise with suitable real estate agents and/or building owners to identify and propose locations that meet the required business, operational, and facility requirements.

Maintain professional relationships with internal stakeholders, contractors, suppliers, and service providers to ensure effective delivery of facilities services.

Maintain updated records of facility assets, maintenance activities, service contracts, warranties, inspections, and other relevant documentation.

Monitor preventive maintenance schedules and follow up with relevant service providers to ensure maintenance activities are completed as planned.

Monitor the condition and functionality of building systems, equipment, furniture, fixtures, and other facility assets, and coordinate necessary repairs or replacements as well as waste managed and pest control etc. .

Perform any other duties relevant to the position and assigned by Head of Department.

Prepare the required termination letter or non-renewal notice and ensure that it is submitted to the landlord within the notice period specified in the tenancy agreement.

Support the evaluation of vendor quotations and service proposals and provide relevant information and recommendations to the Head of Department.

Support the implementation of emergency preparedness, fire safety, business continuity, and other facility-related procedures in coordination with the relevant departments.

Qualifications

Automotive Technology, Mechanical Engineering, or a related field.

Skills

Excellent organizational and administrative skills.

Attention to detail, analytical thinking, strong organizational skills, ability to work under tight deadlines, and excellent communication skills.

Experience

5+ years experience in a related industry

Education

Relevant College or University qualification to min Bachelor's level

Desired Candidate Profile