Executive Secretary

Kimpton; Qatar; On-site; QAR 167,000 - 301,000; Full time

Job summary

voco Doha Central is seeking an Executive Secretary to provide high-level administrative and organizational support to the Executive Office as part of our pre-opening and launch team. You will help the General Manager manage priorities, communications, meetings, and day-to-day business activities to keep the project moving smoothly.

Based in vibrant central Doha, this role requires 3–5 years of executive secretarial experience, a Bachelor’s degree, and proven proficiency with MS Office.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Hospitality, or related field.
• 3–5 years of experience in executive secretarial, executive assistant, or administrative roles, preferably in hospitality.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Professional, discreet, proactive, and service-oriented.
• Ability to work effectively in a fast-paced pre-opening environment.

Responsibilities

• Provide professional and proactive administrative support to the General Manager and Executive Office.
• Manage calendars, meetings, appointments, correspondence, and travel arrangements.
• Prepare presentations, reports, minutes, and executive documents.
• Track meeting actions, deadlines, and follow-ups.
• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.
• Handle confidential information and documents with discretion.
• Support executive meetings, hotel events, VIP visits, and pre-opening activities.
• Maintain organized records and ensure timely communication and follow-up.
• Undertake additional responsibilities as required during the pre-opening and operational phases.

Skills

Calendar management

Executive support

Communication

Time management

Prioritization

Discretion

Education

Bachelor’s degree in Business Administration, Hospitality, or related field

Tools

Microsoft Office

Outlook

Job description

Ready to play a key role in bringing a new hotel to life? Join us as our Executive Secretary and be part of the team shaping the successful pre-opening and launch of voco Doha Central. In this role, you will provide high-level administrative and organizational support to the Executive Office, ensuring the General Manager and leadership team are well supported in managing priorities, communication, meetings, and day-to-day business activities.

Welcome to voco Doha Central, a pre-opening hotel where contemporary style, genuine hospitality, and thoughtful comfort come together in the heart of the city. Ideally located in vibrant central Doha, the hotel offers effortless access to the city's business districts, cultural landmarks, and shopping destinations, including Souq Waqif, the Museum of Islamic Art, the Corniche, and the Doha Metro. Hamad International Airport is just a short drive away, making every journey seamless.

Our 147 thoughtfully designed rooms and suites blend modern comfort with the distinctive charm of voco. Whether travelling for business or leisure, guests can enjoy contemporary interiors, premium amenities, and welcoming spaces designed to help them relax, recharge, and feel at home throughout their stay.

After a productive day or a city adventure, unwind in the indoor swimming pool, rejuvenate in the fully equipped fitness centre, or indulge in a relaxing spa experience featuring treatment rooms, Moroccan baths, a steam room, and a sauna. Every moment is thoughtfully designed to enhance your wellbeing.

Dining at voco Doha Central celebrates flavour and connection. Start your day with an international breakfast buffet at Choices, enjoy a handcrafted coffee or light refreshments in the stylish Lobby Lounge, or savour the convenience of in-room dining from the comfort of your room. Every experience is delivered with the warm and welcoming service that defines the voco brand.

From productive meetings to elegant celebrations, voco Doha Central offers versatile event spaces, modern facilities, and a dedicated events team to ensure every occasion is seamless and memorable. Whether visiting for business, leisure, or a special celebration, voco Doha Central delivers a stay that is welcoming, comfortable, and unmistakably voco.

A little taste of your day-to-day

Every day is different,but you’ll mostly be:

• Provide professional and proactive administrative support to the General Manager and Executive Office.
• Manage calendars, meetings, appointments, correspondence, and travel arrangements.
• Prepare presentations, reports, minutes, and executive documents.
• Track meeting actions, deadlines, and follow-ups.
• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.
• Handle confidential information and documents with discretion.
• Support executive meetings, hotel events, VIP visits, and pre-opening activities.
• Maintain organized records and ensure timely communication and follow-up.
• Undertake additional responsibilities as required during the pre-opening and operational phases.

What we need from you

• Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field.
• 3–5 years of experience in executive secretarial, executive assistant, or administrative roles, preferably in hospitality.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Professional, discreet, proactive, and service-oriented.
• Ability to work effectively in a fast-paced pre-opening environment.