Executive Secretary

InterContinental 62s Group plc; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

voco Doha Central seeks an Executive Secretary to provide high-level administrative support to the General Manager and Executive Office, ensuring priorities and communications are managed. You will coordinate calendars, travel, and executive documents to keep leadership efficient and well-informed.

The role requires 3–5 years in executive support, strong organizational skills, and proficiency in MS Office. It is based in Doha during the pre-opening phase and offers a dynamic, fast-paced

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, or related field.
• 3–5 years of experience in executive secretarial, executive assistant, or admin roles in hospitality.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Professional, discreet, proactive, and service-oriented.
• Ability to work effectively in a fast-paced pre-opening environment.

Responsibilities

• Provide professional and proactive administrative support to the General Manager and Executive Office.
• Manage calendars, meetings, appointments, correspondence, and travel arrangements.
• Prepare presentations, reports, minutes, and executive documents.
• Track meeting actions, deadlines, and follow-ups.
• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.
• Handle confidential information and documents with discretion.
• Support executive meetings, hotel events, VIP visits, and pre-opening activities.
• Maintain organized records and ensure timely communication and follow-up.
• Undertake additional responsibilities as required during the pre-opening and operational phases.

Skills

Organizational skills

Communication skills

Time-management

Discretion

Service orientation

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Ready to play a key role in bringing a new hotel to life? Join us as our Executive Secretary and be part of the team shaping the successful pre-opening and launch of voco Doha Central. In this role, you will provide high-level administrative and organizational support to the Executive Office, ensuring the General Manager and leadership team are well supported in managing priorities, communication, meetings, and day-to-day business activities.

Welcome to voco Doha Central, a pre-opening hotel where contemporary style, genuine hospitality, and thoughtful comfort come together in the heart of the city. Ideally located in vibrant central Doha, the hotel offers effortless access to the city's business districts, cultural landmarks, and shopping destinations, including Souq Waqif, the Museum of Islamic Art, the Corniche, and the Doha Metro. Hamad International Airport is just a short drive away, making every journey seamless.

Our 147 thoughtfully designed rooms and suites blend modern comfort with the distinctive charm of voco. Whether travelling for business or leisure, guests can enjoy contemporary interiors, premium amenities, and welcoming spaces designed to help them relax, recharge, and feel at home throughout their stay.

After a productive day or a city adventure, unwind in the indoor swimming pool, rejuvenate in the fully equipped fitness centre, or indulge in a relaxing spa experience featuring treatment rooms, Moroccan baths, a steam room, and a sauna. Every moment is thoughtfully designed to enhance your wellbeing.

Dining at voco Doha Central celebrates flavour and connection. Start your day with an international breakfast buffet at Choices, enjoy a handcrafted coffee or light refreshments in the stylish Lobby Lounge, or savour the convenience of in-room dining from the comfort of your room. Every experience is delivered with the warm and welcoming service that defines the voco brand.

From productive meetings to elegant celebrations, voco Doha Central offers versatile event spaces, modern facilities, and a dedicated events team to ensure every occasion is seamless and memorable. Whether visiting for business, leisure, or a special celebration, voco Doha Central delivers a stay that is welcoming, comfortable, and unmistakably voco.

A little taste of your day-to-day

Every day is different,but you'll mostly be:

• Provide professional and proactive administrative support to the General Manager and Executive Office.

• Manage calendars, meetings, appointments, correspondence, and travel arrangements.

• Prepare presentations, reports, minutes, and executive documents.

• Track meeting actions, deadlines, and follow-ups.

• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.

• Handle confidential information and documents with discretion.

• Support executive meetings, hotel events, VIP visits, and pre-opening activities.

• Maintain organized records and ensure timely communication and follow-up.

• Undertake additional responsibilities as required during the pre-opening and operational phases.

What we need from you

• Diploma or Bachelor's degree in Business Administration, Hospitality, or a related field.

• 3-5 years of experience in executive secretarial, executive assistant, or administrative roles, preferably in hospitality.

• Excellent organizational, communication, and time-management skills.

• Strong attention to detail and ability to manage competing priorities.

• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

• Professional, discreet, proactive, and service-oriented.

• Ability to work effectively in a fast-paced pre-opening environment.