Employee Relations Assistant

NAKILAT; Doha; Sur place; QAR 60 000 - 90 000; Plein temps

Résumé du poste

Nakilat is seeking an experienced HR professional to contribute to ER policies, update procedures, and deliver day-to-day employee relations services in line with company policies. The role involves maintaining employee records, processing status and remuneration changes, and supporting payroll activities.

Key duties include policy communication, audits, vendor coordination, and generating HR analytics. A Diploma in HR or related field with 4–6 years of relevant experience is required.

Qualifications

• Diploma in Human Resources, Business Administration, or a related field.
• 4–6 years of related experience in a similar position.
• Knowledge of HR-ERP systems and HR policies and procedures (SAP preferred).

Responsabilités

• Maintain all employees’ information, records, and documents in the system with accuracy and confidentiality.
• Process changes related to employees’ status, remuneration, and organizational assignments promptly.
• Review and process employee relations requests per policies and procedures.
• Assist in communicating and circulating new/updated policies and regulations to Nakilat employees.
• Coordinate with Finance Payroll for monthly salaries, allowances, and benefits.
• Attend audits and prepare responses and actions as needed.
• Coordinate with Health Insurance and insurance vendors for entitlement and coverage matters.
• Generate HR reports (KPI, trends, analytics) as requested by HR.

Description du poste

Contribute to the review, update and enhancements of ER policies and procedures of Nakilat. Perform day to day employee relations services, in accordance with the applicable policies and procedures.

Propose and participate in improvements related to ERP and other ER implemented system.

Key Accountabilities:

1. 1. Maintain all employees’ information, records, and documents in the system, while ensuring up to date and accurate data entry.
2. 2. Process all changes related to employees’ status, remuneration, and organizational assignments in a timely manner.
3. 3. Review, validate, and process requests raised related to employee relations services on time and as per the applicable policies and procedures.
4. 4. Maintain and update employees’ files while ensuring their confidentiality.
5. 5. Respond to employees' inquiries related to employee relations policies and procedures.
6. 6. Prepare memos, letters and employment agreement as needed.
7. 7. Assist in communicating and circulating new/updated policies, procedures, and regulations to Nakilat employees.
8. 8. Assist in new employees’ mobilization by making necessary arrangements such as hotel booking, travel arrangements, temporary hotel booking.
9. 9. Coordinate with the Finance Payroll team to conduct payroll activities, for monthly salaries, ad hoc allowances, and benefits for all employees
10. 10. Attend internal and external audits, and prepare responses and actions as needed for audit reports.
11. 11. Process purchase requisitions, service entries and vendor payments, related to Employee Relations activities.
12. 12. Coordinate with employees and Health Insurance providers for matters related to employees’ entitlement, claims and applicable coverage.
13. 13. Coordinate with Insurance Department and Group Life Insurance / Workmen Compensation vendors, to provide reports and information for establishing and/or renewal of agreements.
14. 14. Generate several reports, such as KPI, trends, analytic, customized report, requested by HR Sections and/or Departments.
15. 15. Propose enhancements on ER systems and coordinate with IT development team, on configuration and testing of solutions configured by IT.
16. 16. Perform complete separation/demobilization activities for separated employees, including preparation of final settlement calculation and documents, attending exit interviews, travel arrangements, etc.

Qualifications, Experience and Job Skills

Qualifications:

• Diploma in Human Resources, Business Administration, or a related field.

Experience:

• 4 – 6 years of related experience in a similar position, preferably in a similar industry.

Job Specific Skills:

• Knowledge of HR-ERP systems, preferably SAP
• Knowledge of HR policies and procedures