Document Controller

Mott MacDonald Group; Al Wakrah; On-site; QAR 60,000 - 100,000; Full time

Benefits offered by this job

Employee ownership model

Medical and life insurance

Annual leave

Maternity and paternity leave

Professional membership support

Learning and career development

Inclusive culture

Job summary

Mott MacDonald in Qatar is seeking a Document Controller to support the Project Manager in maintaining robust document management for the project. You will ensure timely handling of documents and maintain versioned records to support project delivery.

You will handle scanning, filing, and distribution using Primavera Contract Management and EDMS, manage correspondences and reports, track submittals and drawings, and ensure timely submission and compliance with Ashghal and PPPA requirements.

Qualifications

• Diploma in Administration or specialized training in Primavera Contract Management
• Experience in Document Control and tracking in Construction or Engineering companies
• EDMS experience preferably Primavera Contract Management
• Experience from project initiation to close out phases using Primavera Contract Management/EDMS
• IT literacy (Microsoft Word, Excel and Access)
• Organised workload with accuracy and forward planning
• Strong interpersonal and communication skills

Responsibilities

• Ensure all project documents are checked and submitted on time prior to the submission due date
• Responsible for Document Control and Project Document Management: scanning, PDF distribution, uploading to Ashghal CMS
• Maintain a hard copy reference library for quick retrieval
• Using Primavera Contract Management for controlling and updating status of Contract Documents
• Prepare and register Correspondences, Reports, Payment Requisition, Variation Order, Site Instructions, Punch List, and NCR
• Track, update, and follow up Submittals, Safety Reports, RFCs, Site Minutes, Progress Photos, Contract Issues, and Drawings
• Produce regular reports of outstanding actions and responses via Primavera Contract Management
• Ensure standardized forms and reports are used in coordination with PWA OP&M System
• Collect, store and report digital photographs for construction works in compliance with PPPA
• Ensure integration with OP&M System from all project stakeholders

Skills

EDMS experience

Primavera Contract Management

Documentation control

Microsoft Word

Excel

Communication skills

Attention to detail

Education

Diploma in Administration

Primavera training

Tools

Primavera Contract Management

Ashghal/PMO systems

EDMS

Job description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.

We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

About the Role:

As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.

Key responsibilities and duties are listed, but not limited to, the below:

• Ensure that all project documents are checked and submitted on time prior to the documents submission due date

• The Candidate shall be responsible for all issues and services related to the Document Control and Project Document Management:

  • Electronic scanning of documents for distribution as PDF digital copies to designated recipients and uploading to Ashghal Contract Management System;
  • Maintaining a hard copy reference library of all documentation which ensures quick and easy retrieval of information;
  • Using latest version of Primavera Contract Management (software for controlling and updating the status of Contract Documents;
  • Prepare and register Correspondences, Reports, Payment Requisition, Variation Order, Site Instructions, Punch List, and NCR using Primavera Contract Management;
  • Track, update the status, and follow up Submittals, Safety Reports, RFC's, Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings;
  • Producing regular reports of outstanding actions and responses on correspondence through Primavera Contract Management;
• Ensuring the use of standardized forms and reports of Ashghal which are available in Primavera Contract Management in coordination with PWA OP&M System;
• Should collect, store and report all digital photographs in electronic format for the construction works in compliance with the PPPA requirements.
• Ensuring the integration with OP&M System from all projects stakeholders 'PWA- PMCs-Contractors.

Candidate Specification:

• Diploma in Administration or specialized training in (Primavera Contract Management)

• Experience in Document Control and tracking in Construction or Engineering companies

• Candidates must have EDMS {Electronic Documents Management Systems) preferably Primavera Contract Management;

• Experience in document control from the project initiation to close out phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects

• IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must

• Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan

• A dedicated team player with strong interpersonal and communication skills, both oral and written

• Ability to effectively communicate at all levels including external stakeholders.

Your benefits and rewards

Our benefits vary by country and are subject to eligibility and local policy:

• Rewards and bonuses: we are owned by our people (no external investors) and through our employee ownership model success is shared through annual bonus opportunities and longer-term participation as your career grows (subject to local plan, eligibility and business performance)
• Medical insurance and life insurance as per local plan (standard and enhanced coverage may vary by country and policy).
• Annual leave in line with local policy (competitive within the market).
• Maternity leave above and beyond local provisions and paternity leave provisions where applicable
• Professional membership/ institution subscription support
• Learning and career development through project variety, technical networks and structured development opportunities.
• An inclusive culture: we’re committed to equality, diversity and inclusion, and creating a workplace where everyone feels valued and supported.