Diplomatic Stakeholder Relations Coordinator

Swan Global; Doha; On-site; QAR 180,000 - 300,000; Full time

Job summary

Swan Global in Doha seeks an Institutional Relations Coordinator to support Qatar's Ministry by coordinating stakeholder engagement, ensuring timely alignments, and securing approvals from national and international counterparts. You will work under the IR Manager to manage communications, plan engagements, and facilitate cross-government coordination.

The role requires strong diplomacy, excellent writing in Arabic and English, and experience in government liaison or international events.

Qualifications

• Bachelor's degree in International Relations, Public Policy, Communications, Business Administration, or a related field.
• Masters degree is an advantage.
• 4–7+ years of experience in institutional relations, stakeholder engagement, government liaison, or international conference/event coordination.
• Experience working in multilateral or UN-style environments is an advantage.
• Experience working in multicultural teams and international events or conferences.

Responsibilities

• Stakeholder Coordination: Manage day-to-day engagement with government entities, ITU counterparts, diplomatic missions, and partners.
• Cross-Government Alignment: Coordinate inputs and approvals for event delivery including protocol, security, visas, venues, transportation, and health services.
• ITU Engagement Support: Coordinate with the ITU Secretariat regarding host-country requirements, visits, and deliverables.
• Engagement Planning: Maintain stakeholder mapping and engagement calendars with relationship notes.
• Workstream Coordination: Liaise with internal Qatar's Ministry teams to translate commitments into deliverables across workstreams.
• MoU Coordination: Prepare, route, and obtain approvals for MoUs and cooperation agreements with Legal.
• Reporting: Prepare weekly progress reports for the IR Manager and event leadership.
• Communication & Writing Requirements: Excellent verbal and written skills in Arabic and English; prepare correspondence, briefing notes, and summaries.

Skills

Stakeholder management

Diplomatic communication

MS Office

Teams

SharePoint

Excel tracking/reporting

Education

Bachelor's degree in International Relations / Public Policy / Communications / Business Administration

Masters degree (advantage)

Tools

MS Office

Teams

SharePoint

Excel

Job description

Swan Global in Doha seeks an Institutional Relations Coordinator to support Qatar's Ministry by coordinating stakeholder engagement, ensuring timely alignments, and securing approvals from national and international counterparts. You will work under the IR Manager to manage communications, plan engagements, and facilitate cross-government coordination.

The role requires strong diplomacy, excellent writing in Arabic and English, and experience in government liaison or international events.