Contract Specialist

Airswift; Doha; On-site; QAR 250,000 - 450,000; Full time

Job summary

Airswift in Doha, Qatar, is seeking a Contract Award & Administration specialist for the EPRS Division. You will manage tendering processes, update technical specifications, enforce contractual requirements and monitor contractor performance end-to-end.

The role requires a Bachelor’s in Engineering and at least 8 years in contracts, planning and controls, plus strong communication, analytical thinking and proficiency in MS Office and SAP.

Qualifications

• Bachelor’s degree in Engineering/Equivalent.
• Eight years of experience in Contract Award & Administration along with Planning, Control/Operations.
• Proficient in MS Office (Excel, PowerPoint) and SAP.
• Excellent written and verbal communication and facilitation skills.
• Ability to manage multiple tasks with proper prioritization.

Responsibilities

• Prepare, manage and administer contracts for the EPRS Division, including tendering, updating specifications and enforcing contractual requirements.
• Monitor contractor performance and apply liquidated damages where applicable.
• Conduct tender strategies and document related to Tendering and Contracting processes.
• Liaise with relevant parties to ensure contractual compliance and timely reporting.
• Identify process improvements and potential risks; propose mitigation plans.
• Review contract documents and provide expert insights to optimize resources.
• Contribute to planning activities (cost and budgeting) and present insights to management.

Skills

Communication skills

Analytical thinking

Multitasking

Self-management

Resilience under pressure

Prioritization

Facilitation skills

Education

Bachelor’s degree in Engineering/Equivalent

Tools

Excel

PowerPoint

SAP

Job description

Qualification

• Bachelor’s degree in Engineering/Equivalent.

Experience

• Minimum eight (8) year experience in Contract Award & Administration along with Planning, Control/Operations.

Skills & Competencies

• Good written and verbal communication skills and facilitation skills.
• Analytical, creative/innovative problem solving and critical thinking skills.
• Ability to handle multiple tasks with appropriate priority.
• Self-starter/self-management/self-drive and ability to work without close monitoring.
• Resilient under pressure (both internal and external).
• Strong ability to deal with competing priorities and complex issues.
• Expert Practical knowledge/application of MS Office tools like Excel, Power Point and other standard programmes for contract administration, including but not limited to SAP.

Primary Duties and Responsibilities

• Prepare, manage and administer the contracts EPRS Division. This includes managing the entire tendering process, continuously updating the technical specifications and requirements, enforcing contractual requirements, monitoring contractors performance and applying relevant contract provisions and Liquidated Damages where applicable.
• Tender strategies, and all other related documents related to “Tendering and Contracting” process of EPRS Division.
• Monitor contractor performance by following periodic progress reports.
• Liaise with all relevant parties to ensure full contractual compliance.
• Enforcing contractual clauses Liquidated Damages etc. to ensure that the contractors delivery is as defined in the Scope of work.
• Responsible for timely and quality execution and analysis of routine and ad-hoc reports of contractors performance, including KPIs related to monitored process.
• Proactive identification of process issues related to contractual compliance and anomalies, risks and bottlenecks, including their root cause analysis, resolution proposals, support in preparation of corresponding solutions and mitigation plans.
• Carrying out necessary review and analysis of contract documents, including data and information gathering and provision of expert’s comments and insights.
• Identification of improvement opportunities, to revise scope of work & technical specifications for future contracts to ensure optimization of resources.
• Active involvement in various planning (e.g. cost and budgeting) and related activities within contract management; create, gather/consolidate and where required present associated information and insights to the management.