Automotive Sales Admin Pro | Doha (On-site)

AlFuttaim; Doha; On-site; QAR 60,000 - 110,000; Full time

Job summary

Al-Futtaim Automotive in Doha, Qatar, is seeking a detail‑oriented Sales Administrator to support its automotive dealership operations. You will manage sales documentation, inventory records and invoicing, coordinating with Sales, Finance, Logistics and Aftersales to ensure smooth vehicle sales and deliveries.

The role requires 2–4 years of relevant experience, strong Excel and ERP skills, and a solid understanding of vehicle documentation and reporting.

Qualifications

• Bachelor's degree or diploma in Business Administration, Commerce, Accounting or a related field.
• 2-4 years of experience in sales administration or administrative support.
• Strong knowledge of automotive sales operations.
• Experience handling sales documentation and invoicing.
• Practical understanding of vehicle inventory and documentation processes.
• Experience coordinating administrative activities with large teams.
• Familiarity with dealership sales processes and vehicle delivery coordination.

Responsibilities

• Prepare and submit internal and external sales reports.
• Update daily sales information in the GAC Dealer Management System (DMS) and live tracking sheets.
• Maintain complete and accurate sales records to support dealership operations.
• Ensure reports are submitted within established deadlines.
• Maintain 100% on-time report submission with zero data mismatches and no backlog entries.
• Coordinate with the Sales team to verify transaction details and reporting information.
• Support timely completion of sales administration activities across the dealership.
• Maintain accurate inventory records covering vehicle sales, new arrivals, transfers, demonstration vehicles and damaged units.
• Perform SAP stock uploads for the department.
• Maintain the required inventory accuracy target of 99%.
• Update stock information in relevant dealership and business systems.
• Coordinate with internal departments to resolve inventory discrepancies.
• Monitor vehicle stock movements and maintain accurate supporting records.
• Ensure vehicle inventory information remains current and reliable for operational reporting.
• Review vehicle deal calculations and discounts for accuracy.
• Verify required approvals before processing sales invoices.
• Issue SAP and manual bank invoices following Finance approval.
• Ensure invoices are prepared accurately and issued within agreed service level timelines.
• Maintain the required standard of zero invoicing errors.
• Coordinate with Sales and Finance teams to resolve documentation or invoicing discrepancies.
• Maintain complete transaction records to support internal controls and audit requirements.
• Ensure sales documentation follows applicable company procedures and approval requirements.
• Raise and manage Pre-Delivery Inspection (PDI) requests.
• Coordinate with relevant operational teams to support timely vehicle preparation.
• Monitor PDI progress and follow up on outstanding requirements.
• Help prevent delivery delays through effective communication and coordination.
• Maintain accurate PDI and delivery-related documentation.
• Support smooth handovers between Sales, Aftersales and other departments.
• Ensure administrative activities are completed in line with vehicle delivery commitments.
• Issue and amend vehicle insurance documentation as required.
• Coordinate vehicle registration activities.
• Manage insurance and registration renewals.
• Maintain accurate records of insurance policies and registration documentation.
• Coordinate with relevant stakeholders to resolve outstanding documentation requirements.
• Support timely completion of insurance and registration processes before vehicle delivery.
• Monitor demonstration vehicle records and related administrative activities.
• Manage test-drive (TD) forms and required approvals.
• Coordinate petrol arrangements for demonstration vehicles.
• Maintain accurate documentation covering demonstration vehicle usage.
• Ensure relevant approvals and records are completed according to dealership procedures.
• Monitor showroom display vehicles to ensure appropriate presentation.
• Check display vehicle pricing and specifications for accuracy.
• Assist walk-in customers with general enquiries.
• Handle incoming showroom telephone calls professionally.
• Coordinate customer requirements with the appropriate Sales team members.
• Support a positive customer experience through timely communication and accurate information.
• Assist with showroom administrative requirements as needed.

Skills

Administrative skills

Attention to detail

Communication skills

Time management

Education

Bachelor's degree in Business Administration/Commerce/Accounting

Tools

Excel

ERP systems

GAC Dealer Management System (DMS)

SAP

Job description

Al-Futtaim Automotive in Doha, Qatar, is seeking a detail‑oriented Sales Administrator to support its automotive dealership operations. You will manage sales documentation, inventory records and invoicing, coordinating with Sales, Finance, Logistics and Aftersales to ensure smooth vehicle sales and deliveries.

The role requires 2–4 years of relevant experience, strong Excel and ERP skills, and a solid understanding of vehicle documentation and reporting.