Administrator

Engage Selection; Doha; On-site; QAR 109,209 - 163,814; Full time

Job summary

Engage Selection is seeking an Admin Coordinator in Doha, Qatar, to provide comprehensive secretarial and clerical support. Key responsibilities include managing correspondence, maintaining filing systems, organizing travel, and preparing meetings adhering to quality standards. The ideal candidate will have excellent communication skills, good admin experience, and a solid understanding of Qatar's operational landscape. Engage aims to provide a quality-driven service within the construction market.

Qualifications

• Must have married status, on spouse's visa or able to get NOC.
• Experience as a team administrator in construction or consultancy preferred.
• Confident and outgoing personality is highly valued.
• Familiar with operations in Qatar.

Responsibilities

• Provide secretarial and administrative support to facilitate organizational processes.
• Manage correspondence and telephone service efficiently.
• Establish and maintain effective filing and documentation systems.
• Coordinate travel arrangements to maximize time and cost efficiency.
• Organize meetings and events adhering to company standards.

Skills

Good admin skills

Document control skills

IT literate

Strong people skills

Good communication skills

Job description

The role of Admin based in Doha, Qatar will act as an Admin / Admin Coordinator providing a complete secretarial/clerical service including office management and time management, correspondence and clerical responsibilities.

Responsibilities

• Provide a complete secretarial and administrative service to a line manager or a department to facilitate organizational processes and allow them to concentrate on mainstream activities.
• Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.
• Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.
• Produce various forms of documentation such as type‑copy, photocopies, scans, faxes, presentations.
• Make travel arrangements in a time‑effective way, including booking itineraries/venues, ensuring most effective use of line manager’s time and maximum cost efficiency.
• Perform master file administration.
• Coordinate with courier services to ensure that invoices are delivered to customers in a timely manner.
• Prepare and finalize details for meetings, conferences, luncheons, dinners and business functions ensuring they adhere to the company’s quality standards and expectations.

Qualifications

• Married status, on spouse’s visa or must have or be able to get NOC.
• Team administrators, familiar with construction companies or consultancy.
• Good admin skills.
• Document control skills an advantage.
• IT literate and general computer skills.
• Good communication skills.
• Strong, confident, outgoing, solid people skills.
• Know Qatar and how the place works.
• Stable and keen to stay in Qatar for the next 3–4 years.

About The Company

Engage was formed in 2007 in response to frustrations at the level of service delivery offered by traditional large recruitment agencies working in the construction market. With a belief in providing a truly knowledgeable, precise and quality driven service, Engage strives to offer a recruitment experience to both employers and candidates that is unrivalled in the marketplace.

We provide precision staffing solutions, including contingency and executive search, within the construction and commercial marketplaces. Our enduring relationships with market leading organisations in the region and overseas means we have access to the best candidates and the best vacancies.