Administrative Assistant

PERI GmbH Formwork Scaffolding Engineering; Doha; On-site; QAR 60,000 - 120,000; Full time

Job summary

PERI GmbH Formwork Scaffolding Engineering in Doha seeks a diligent procurement and logistics administrator to support yard operations. You will source quotations, prepare comparison sheets, create POs, and verify shipping documents to ensure smooth project flow.

The role requires 1–3 years in procurement or logistics, strong Excel skills, and English proficiency. You will manage pricing lists, timesheets, and records, collaborating with suppliers and the Yard Manager while maintaining accuracy

Qualifications

• 1–3 years of experience in procurement, logistics, operations administration, or yard management.
• Experience in construction, formwork, scaffolding, or related industrial sectors is desirable.
• Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.
• Advanced proficiency in Microsoft Excel for data management, comparison sheets, and basic formulas.
• Good command of written and spoken English.
• Strong organizational and time-management skills with ability to handle multiple recurring tasks while meeting deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently while maintaining effective communication with stakeholders.
• Trustworthy and professional handling confidential commercial, pricing, and supplier information.

Responsibilities

• Source and obtain quotations from suppliers for yard materials, services, and equipment.
• Prepare supplier comparison sheets evaluating pricing, lead times, and terms to support decisions.
• Create and process Purchase Orders (POs) following policies and approval workflows.
• Review supplier shipping documents for PO/contract compliance before shipment release.

Skills

Procurement

Logistics

Admin support

Excel

English

Attention to detail

Tools

Excel

Job description

• Source and obtain quotations from suppliers for yard-related materials, services, and equipment.
• Prepare supplier comparison sheets, evaluating pricing, lead times, and commercial terms to support procurement decisions.
• Create and process Purchase Orders (POs), ensuring compliance with company procurement policies and approval workflows.
• Review supplier shipping documents and verify compliance with PO and contractual requirements before authorizing shipment release.

Logistics & Goods Receiving

• Prepare and manage shipping, export, and import documentation related to yard operations.
• Receive and inspect incoming goods, verifying quantities, quality, and condition against purchase orders and delivery documentation.
• Identify and report discrepancies, shortages, or damaged items, coordinating corrective actions with suppliers where necessary.

Administrative & Operational Support

• Maintain and regularly update customer price lists, ensuring accurate and current pricing information is available to the sales team.
• Prepare and maintain accurate timesheets for yard employees as well as hired or rented equipment.
• Provide administrative support to the Yard Manager, including correspondence, filing, scheduling, and record management.
• Maintain well-organized physical and digital records to support audit, compliance, and operational requirements.

What you'll need to be successful:

Experience & Knowledge

• 1 to 3 years of experience in procurement, logistics, operations administration, or warehouse/yard management.
• Previous experience within the construction, formwork, scaffolding, or related industrial sectors is highly desirable.
• Familiarity with procurement processes, supplier management, purchase orders, and shipping documentation.
• Advanced proficiency in Microsoft Excel, including data management, comparison sheets, and basic formulas.
• Good command of written and spoken English.
• Strong organizational and time-management skills, with the ability to handle multiple recurring administrative processes while meeting deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently while maintaining effective communication with internal and external stakeholders.
• Trustworthy and professional when handling confidential commercial, pricing, and supplier information.