Accounts Payable Supervisor

Kempinski Hotels; Doha; On-site; QAR 167,000 - 257,000; Full time

Job summary

Marsa Malaz Kempinski - The Pearl, Doha, seeks an Accounts Payable Supervisor to manage the day-to-day AP operations for the luxury hotel. You will ensure timely disbursements, accurate invoicing, and strict control compliance with Kempinski policies and local regulations.

Lead AP staff, optimize processes, and collaborate with Procurement, Receiving and F&B to align invoicing with goods and services received. Fluent English required; Arabic helpful.

Qualifications

• Bachelor's degree in accounting/finance or related field.
• 3–5 years finance experience with minimum 2 years in a supervisory role in a luxury hotel.
• Experience with hospitality ERP systems and MS Excel.
• English fluency; Arabic is a plus.

Responsibilities

• Oversee the full accounts payable cycle from invoice matching to payment.
• Verify vendor invoices for accuracy, authorization, GL coding and cost centers.
• Prepare weekly/monthly payment runs via banking platforms.
• Reconcile vendor statements and resolve discrepancies.
• Ensure compliance with finance policies and local regulations.
• Support month-end/year-end closings and AP aging analysis.
• Maintain audit trails for internal/external reviews.
• Lead, train and develop AP staff; drive process improvements.

Skills

Analytical skills

Attention to detail

Cross-departmental communication

High ethical standards

Education

Bachelor's degree in Accounting/Finance

Tools

SunSystems

FMC Material Management

Opera

ACE

MS Excel

Job description

Description

The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski's corporate financial policies and local statutory regulations.

Compensation

QR0 / month

Department

Finance & Procurement

Location

Qatar - Doha

Key Responsibilities

Operational Accounts Payable Management

• Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
• Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
• Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
• Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.

Financial Controls & Compliance

• Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
• Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
• Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
• Maintain clean audit trails for internal and external audit reviews.

Vendor & Stakeholder Management

• Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards.
• Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services.
• Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes.

Team Leadership & Continuous Improvement

• Supervise, guide, and train Accounts Payable Officers/Clerks.
• Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.

Skills, Knowledge And Expertise

• Criteria | Requirements
• Education | Bachelor's Degree in Accounting, Finance, or a related discipline.
• Experience | Minimum 3-5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
• Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
• Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
• Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
• Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.