Vacancy: Project Manager (PM) (CLOSED)

AIR Centre; Lisboa; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

The AIR Centre in Lisbon, Portugal, is seeking a Project Manager to coordinate the BlueMissionAA CSA and A-AAGORA actions. You will support project organization, administration, and financial management, ensuring compliance with Grant and Consortium Agreements.

The role emphasizes internal and external communication and dissemination activities. You will work closely with partners across Europe, organise meetings, monitor deliverables, and help prepare reports, budgets, and amendments as

Qualifications

• Master's degree or equivalent with Agile project management training.
• Knowledge of CINEA/EC management rules under Horizon Europe.
• 5+ years of administrative/financial management of European/international projects.
• Excellent English written and spoken communication.
• Interest in ocean science or ecological restoration is an advantage.

Responsibilities

• Assist coordination of project work plans and supervise implementation with WP/Task leaders.
• Develop and implement project management tools and templates (MS Teams, calendars, guidelines).
• Schedule and organise consortium meetings (in-person, hybrid, or online).
• Facilitate communication between partners and manage contacts/documents repository.
• Contribute to dissemination and communication activities for the BlueMissionAA CSA.

Skills

English communication

Agile project management

Stakeholder engagement

Multilingual teamwork

Education

Master's degree or equivalent in a relevant field

Tools

MS Teams

PM templates

Job description

Location:

Lisbon, Portugal – Offices of the AIR CentreThe Atlantic International Research Centre (AIR Centre) has a vacancy for Project Manager (PM) As a Project Manager, you will play a central role in the projects, working side-by-side with the project coordinator of the BlueMissionAA CSA and the Task Co-leader of the A-AAGORA Innovation Action. The PM will assist the consortium's general coordination BlueMissionAA) or Task implementation (A-AAGORA) and promote internal and external communication in conformity with the Grant Agreements and the Consortium Agreements. These responsibilities cover a broad range of tasks pertaining to the project's organization, administration, financial management and legal support. Furthermore, the PM will play a major role in the communication and dissemination of the BlueMissionAA CSA, namely by coordinating the Atlantic & Arctic Lighthouse Weekly Hour.

Tasks and Responsibilities:

Project organisation

• Assist the coordinator or the WP/Task leader in the supervision and implementation of the projects’ work plans.
• Develop and implement project management tools (e.g., MS Teams collaborative tools, templates, calendars, guidelines, standards, and internal procedures).
• Schedule and organise consortium meetings (in-person, hybrid, or online).
• Facilitate communication between partners and manage the directory of contacts and the repository of documents.
• Contribute to all communication and dissemination activities of the BlueMissionAA CSA (e.g.: project website, social media, newsletters, Webinar Series, Podcast series, EU Mission Ocean Charter, booklets, brochures, press releases, policy briefs, monitoring platform, business matching making platform)
• Act, in collaboration with other partners, as an intermediary between the consortiums and the European Climate, Infrastructure and Environment Executive Agency (CINEA).

Administrative management

• Support the partners of the BlueMissionAA CSA on all administrative aspects, particularly in the application of rules and procedures specific to the Horizon Europe.
• Follow-up the production of deliverables and contribute to the drafting of reports.

Financial management

• Monitoring of the projects’ budgets (funding breakdown and transfers, budget updates and reviews, internal financial reports, etc.).
• Coordinate the preparation, consolidation, and submission of financial reports, working closely with the accounting department of the AIR Centre, within the deadlines defined by the Grant Agreements.
• Ensure that each partner accurately defines and archives all papers required for expenditure justification in case there are any upcoming audits.

Legal support

• Ensure that projects meet their obligations under the Grant Agreements and the Consortium Agreements.
• Follow-up and update (amendments) of contractual documents.

Communication and technical support

• Lead internal communication activities (dissemination of information, community management, etc.).
• Organise and/or participate in external communication activities.
• Coordinate the Atlantic & Arctic Lighthouse Weekly Hour.

Qualifications and Required Skills:

• Master's degree or equivalent, including training in agile project management (especially of European projects).
• Knowledge of CINEA’s and European Commission management rules associated with the Horizon Europe framework programme.
• Excellent working knowledge of administrative and financial management (at least 5 years of experience in administrative and financial management of European or international projects).
• Excellent oral and written communication skills in English, which is the official communication language within the consortium.
• Good knowledge and command of agile project management tools and artifacts.
• A scientific background in the fields of ocean science or ecological restoration is an advantage. A strong interest for these topics is required.
• Experience on stakeholder engagement and interdisciplinary methodologies is highly appreciated.

Personal Skills Required

• Excellent organizational skills, ability to establish and maintain long-lasting and constructive professional relationships.
• Enthusiasm, proactivity, intrinsic motivation, and autonomy.
• Excellent skills of professional English writing, critical thinking, and synthesis.
• Good teamwork abilities, particularly in multilingual, multicultural, and multi-disciplinary contexts.
• Ability to proactively propose solutions to problems and critical issues that might arise during the projects.

Working Place:

The AIR Centre is a geographically distributed network that aims to improve the development of large-scale joint initiatives, projects, and integrated actions, taking advantage of synergies of existing and connected distributed infrastructures, institutions, and resources in the Atlantic region. Its main purpose is to strengthen research and innovation cooperation among the Atlantic countries to address the challenges of developing a more integrated and connected sustainable blue-economy in the Atlantic basin. The AIR Centre focuses on enhancing scientific and technological collaboration between public, non-governmental, civil society and private entities in a wide range of areas related to the marine and coastal environment and biodiversity. The EU Mission Restore our Ocean and Waters by 2030 is a key reference for the AIR Centre, which works to achieve its objectives, targets and goals. The Mission “aims to protect and restore the health of our ocean and waters through research and innovation, citizen engagement and blue investments. The Mission’s new approach will address the ocean and waters as one and play a key role in achieving climate neutrality and restoring nature”. The above-mentioned projects, BlueMissionAA, and A-AAGORA, are all linked to the implementation of the EU Mission in the Atlantic & Arctic basins. The AIR Centre has its headquarters in Terceira Island, Azores at the Terinov – Science and Technology Park, and an office in Lisbon at Palácio das Laranjeiras, Estrada das Laranjeiras. The location for this position is in Lisbon.