Site Documentation & Logistics Officer

BBDM Consulting Services; Lisboa; On-site; EUR 24,000 - 38,000; Full time

Job summary

BBDM Consulting Services is seeking a Site Documentation & Logistics Officer to support daily site operations, ensuring accurate document control and efficient logistics coordination across large-scale projects.

The role requires organized, proactive individuals with strong attention to detail, able to work with multidisciplinary teams in a fast-paced site environment.

Qualifications

• Experience in site administration, logistics, document control, or construction/industrial environments.
• Strong organizational and document management skills.
• Proficiency in Microsoft Office, especially Excel and Word.

Responsibilities

• Manage and control technical and administrative documentation on site.
• Organize, issue, receive, and archive project documentation for traceability.
• Provide logistical support to internal project teams and subcontractors.
• Coordinate receipt, storage, and distribution of materials, tools and equipment.
• Support attendance registration, access control, and compliance with site procedures.
• Ensure logistics and documentation activities meet project requirements and internal standards.

Skills

Document control

Logistics coordination

MS Office - Excel/Word

Communication skills

English/Portuguese bilingual

Education

Logistics or Business Administration education

Tools

Microsoft Office

Job description

A leading international company operating in the industrial and engineering sector is looking to recruit a Site Documentation & Logistics Officer to support the successful execution of large-scale projects.

This is an excellent opportunity for an organized and proactive professional who enjoys working in dynamic site environments, ensuring the effective coordination of documentation, logistics, and administrative activities.

Your Challenge

As a Site Documentation & Logistics Officer, you will be responsible for supporting daily site operations by ensuring accurate document control and efficient logistics coordination.

Your main responsibilities will include:

• Manage and control technical and administrative documentation on site;
• Organize, issue, receive, and archive project documentation, ensuring accuracy and traceability;
• Provide logistical support to internal project teams and subcontractors;
• Coordinate the receipt, storage, and distribution of materials, tools, and equipment;
• Support attendance registration, access control, and compliance with site procedures;
• Ensure documentation and logistics activities are carried out in accordance with project requirements and internal standards.

What We're Looking For

• Previous experience in site administration, logistics, document control, or a construction/industrial environment;
• Strong organizational and document management skills;
• Basic understanding of site logistics, including material receiving, storage, and movement;
• Proficiency in Microsoft Office, particularly Excel and Word;
• High attention to detail and strong administrative accuracy;
• Excellent communication skills and the ability to work effectively with multidisciplinary teams;
• Education or training in Logistics, Business Administration, or a related field is considered an advantage;
• Professional proficiency in both Portuguese and English.

What We Offer

• The opportunity to join a leading international organization delivering complex engineering and industrial projects;
• A collaborative and multicultural working environment;
• Exposure to challenging projects with significant operational impact;
• Opportunities for continuous learning and professional development;
• A dynamic role where your contribution will be key to the successful execution of projects.

If you are looking for your next challenge in site administration, documentation, and logistics, we would be pleased to hear from you.