Project Coordinator

Jobgether; Portugal; Remote; EUR 24,000 - 36,000; Full time

Benefits offered by this job

Remote working arrangement

Job summary

Jobgether is seeking a Project Coordinator based in Portugal to provide administrative and operational support across a portfolio of delivery-focused and internal projects. In a remote environment, you will help teams stay organized, maintain information accuracy, and ensure activities progress per plans and requirements.

You will coordinate documentation, schedules, reporting, and communication between internal departments, clients, and external suppliers while supporting governance standards

Qualifications

• 2+ years in project coordination or admin roles.
• Strong understanding of project lifecycle and controls.
• Experience maintaining schedules, trackers, docs, and reports.
• Excellent organizational skills and ability to manage multiple priorities.
• Attention to detail and accuracy with project information.
• Experience coordinating communication between internal teams, clients, and suppliers.
• Willingness to learn new systems and processes.

Responsibilities

• Maintain schedules, trackers, logs and action lists for delivery teams.
• Receive, review and update project activity info across tools.
• Prepare, maintain and distribute project documentation per requirements.
• Track risks, issues, actions and changes; escalate as needed.
• Coordinate admin of permits and notice activities for delivery projects.
• Ensure records meet governance, contractual obligations, and standards.
• Update project information across internal and external platforms.
• Support daily/weekly/monthly reporting by collecting data and validating inputs.
• Monitor data consistency and flag discrepancies across systems.
• Coordinate updates and information between teams, suppliers and clients.
• Respond to routine queries and distribute reports and updates.
• Support stakeholder engagement through correspondence and meetings.

Skills

Fluent English

Organizational skills

Attention to detail

Proactive and flexible

Stakeholder coordination

Effective communication

Education

APM PFQ

PRINCE2 Foundation

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Coordinator based in Portugal.

The Project Coordinator will provide essential administrative and operational support across a portfolio of delivery-focused and internal projects within the telecommunications sector. Working in a remote environment, you will help project teams stay organized, maintain accurate information, and ensure activities progress according to agreed plans and requirements. The role involves coordinating documentation, schedules, reporting, and communication between internal departments, clients, and external suppliers. You will also help maintain project governance standards, monitor risks and issues, and support the smooth management of project workflows. This is an opportunity to contribute to complex connectivity projects while developing your project coordination expertise in a collaborative, stakeholder-focused environment.

Accountabilities

• Support project delivery teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists
• Receive, review, and update project activity information, ensuring accuracy and consistency across internal tools
• Prepare, maintain, and distribute project documentation in line with stakeholder, client, and project requirements
• Track risks, issues, actions, and changes, escalating concerns or deviations to the Project Manager when necessary
• Assist with the coordination and administration of statutory, permit, and notice activities for delivery-focused projects
• Ensure project records and documentation meet governance frameworks, contractual obligations, and internal standards
• Update and maintain project information across internal systems and external client or partner platforms
• Support daily, weekly, and monthly reporting by collecting data, validating inputs, and keeping project trackers up to date
• Monitor data consistency across systems, identify discrepancies and emerging issues, and help manage fluid and non-fluid workstacks
• Coordinate updates, information, and documentation between delivery teams, internal departments, external suppliers, and clients
• Respond to routine queries, distribute reports and updates, and escalating issues to the appropriate stakeholders
• Support stakeholder and customer engagement through correspondence, meeting coordination, and follow-up actions
• Build and maintain effective long-term relationships with designated internal and external stakeholders
• Ensure stakeholder information is accurately recorded and maintained in the appropriate systems
• Perform other reasonable duties as required to support project operations

Requirements:

• At least 2 years of experience in project coordination, project administration, or operational support
• Good understanding of the project lifecycle and core project management controls
• Experience maintaining project schedules, trackers, action logs, documentation, and reports
• Strong organizational skills, with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and accuracy when handling project information and records
• Experience coordinating communication between internal teams, clients, and external suppliers
• Good working knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint
• Fluent English, with the ability to communicate clearly with a range of stakeholders
• Proactive, flexible, and solutions-oriented approach, with a willingness to learn new systems and processes
• APM Project Fundamentals Qualification (PFQ) or equivalent is an advantage
• PRINCE2 Foundation certification, or currently working towards it, is considered a plus

Benefits:

• Remote working arrangement
• Opportunity to support projects within the telecommunications and connectivity sector
• Exposure to project delivery processes, governance frameworks, and stakeholder coordination
• Collaboration with internal teams, external suppliers, and established clients
• Opportunity to strengthen project administration and coordination skills
• Salary, healthcare coverage, paid leave, and additional benefits are not specified in the available job description