Project Coordinator

Scandinavian Tobacco Group Tobacco Service B.V.; Alcântara; Hybride; EUR 35 000 - 40 000; Plein temps

Résumé du poste

Scandinavian Tobacco Group (STG) in Lisbon, Portugal, is seeking a Senior Project Coordinator to join the Solution Delivery Organization. The role focuses on driving transformation initiatives, coordinating stakeholders across functions, and ensuring projects transition smoothly from planning to execution in a hybrid work model.

You will support governance, create documentation, and manage communications with leadership and teams.

Qualifications

• 5+ years of experience in project coordination or PMO support.
• Strong organisational and planning skills for multiple priorities.
• Experience with MS Office tools, especially Excel and PowerPoint.
• Proactive, solution-oriented mindset with analytical skills.
• Excellent communication and stakeholder management across levels.

Responsabilités

• Support the planning, coordination and execution of projects and transformation initiatives.
• Collaborate with cross-functional stakeholders to align priorities and decisions.
• Coordinate transition and knowledge transfer activities with shadowing sessions.
• Monitor progress, track action plans and provide status updates.
• Produce and maintain project documentation and trackers.
• Support governance by coordinating meetings, preparing reports and presentations.
• Contribute to change management and stakeholder engagement activities.
• Assist with post-implementation and stabilisation activities to ensure smooth handover.
• Identify opportunities to improve processes and delivery practices.

Connaissances

Project coordination

Stakeholder management

Organizational skills

MS Office (Excel, PowerPoint)

Formation

Master’s degree in business/Engineering/Management

Outils

Microsoft Office (Excel, PowerPoint)

Description du poste

Project Coordinator, Lisbon, Portugal / Solution Delivery Organization

• Location: Lisbon, Portugal
• Working hours: Full-time (40 hours/week)
• Work model: Hybrid, 3 days at our offices in Alcantra
• Contract type: Permanent

Are you passionate about driving projects forward and bringing people together to achieve common goals? Do you enjoy creating structures, coordinating stakeholders, and contributing to meaningful transformation initiatives? Then you might be the person we are looking for.

As our new Senior Project Coordinator, you will be part of the Solution Delivery Organization and play an important role in supporting transformation and business improvement initiatives across STG. Working closely with project teams, business stakeholders, and leadership, you will help ensure projects are delivered effectively, transitions run smoothly, and stakeholders remain engaged throughout the journey.

This is a great opportunity to gain exposure to international projects, collaborate across functions, and contribute to initiatives that shape the future of our organization.

What your day will look like

• Support the planning, coordination and execution of projects and transformation initiatives, ensuring milestones, deliverables, dependencies and risks are effectively managed.
• Collaborate with cross-functional stakeholders to align priorities, facilitate decision‑making and support the achievement of project objectives.
• Coordinate transition and knowledge transfer activities, including shadowing and reverse shadowing sessions, to facilitate the successful transfer of processes and responsibilities when required.
• Monitor project and transition progress, track action plans and key deliverables, and provide regular status updates and reporting to stakeholders and leadership.
• Produce and maintain project documentation, including process maps, operating procedures, stakeholder analyses, meeting minutes, action logs and project trackers.
• Support governance activities by coordinating meetings, preparing presentations and reports, and following up on actions and decisions.
• Contribute to communication and change management activities that support stakeholder engagement, adoption and organizational readiness.
• Assist with post‑implementation, hyper care and stabilisation activities by monitoring progress, tracking issues and supporting the transition to business‑as‑usual operations.
• Identify opportunities to improve processes, ways of working and project management practices to enhance delivery effectiveness and operational excellence.

What you´ll bring

• +5 years of experience in project coordination, PMO support, business transformation, operational excellence, or similar roles.
• Strong organisational and planning skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Experience working with Microsoft Office tools, particularly Excel and PowerPoint.
• A proactive, solution‑oriented mindset combined with strong analytical and problem‑solving skills.
• Excellent communication and stakeholder management skills, with the ability to collaborate across different organisational levels.
• A master’s degree in business, Engineering, Management, or a related field is considered an advantage.
• Full professional proficiency in written and spoken English.

Working at STG & What to Expect

At Scandinavian Tobacco Group (STG), we are so much more than what meets the eye. We combine the strength of global brands with the entrepreneurial mindset that allows people to make a real impact. Here, you'll have the opportunity to grow your career, collaborate across borders, and help shape what's next.

At STG you'll find more than a role. You'll find opportunities to grow, build meaningful relationships, and contribute to projects that make a difference across our global organisation.

For this role, the Annual Base Salary ranges from 35.000 to 40.000 annuallycorresponding to the level of the position, expected experience, and responsibilities.

Our recruitment process

Before starting our hiring process, your application will be reviewed by a member of our Talent Acquisition team. We assess each application against the key competencies and requirements for the role. If your experience and skills are a good match, you'll be invited to continue through our hiring process, which may include the following steps:

• Recruiter screen
• Interview with the hiring
• Final interview with leadership and case study

Sandinavian Tobacco Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.