Procurement Intern

Defined.ai; Lisboa; Hybrid; EUR 13,000 - 15,000; Part time

Benefits offered by this job

Flexible hybrid model

Career development opportunities

International team with 23 nationalit{

Job summary

Defined.ai in Lisbon is seeking a procurement-focused intern to support supplier onboarding, ticket management, and vendor vetting. This role offers hands-on experience in procurement within a fast-growing AI company, with a hybrid work model and a 6-month duration.

You will work 3 days per week at the office, collaborate with the Legal and Supply Chain teams, and gain exposure to supplier negotiations, documentation, and process improvement.

Qualifications

• Bachelor's degree in business or related field.
• Strong organizational and time management skills.
• Fluency in English and strong communication abilities.

Responsibilities

• Handle procurement-related tickets and maintain records.
• Source new suppliers through market research and build relationships.
• Onboard new suppliers and ensure documentation and compliance.
• Participate in the vetting program with Legal to select suppliers.
• Document procurement processes and keep procedures up-to-date.

Skills

Strong organizational skills

Excellent communication

Detail-oriented

Fluency in English

Microsoft Office Suite

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

Description

Defined.aiis a leading provider of high-quality, ethically sourced data for Artificial Intelligence and Machine Learning model training. We host the world's largest AI marketplace and offer end-to-end services to help companies accelerate their AI solutions. Backed by significant funding and recognized globally for our commitment to ethical AI, we operate in a fast-paced, innovative environment with offices in Seattle and Lisbon.

Working Model

3 times per week at our offices.

Duration

6 months, with the possibility of a longer-term opportunity afterward.

Salary

1250€ gross per month + benefits.

What you'll do

• Ticket Management: handling procurement-related tickets and resolving issues promptly. It includes maintaining accurate records of ticket status and ensuring proper follow-up.

• Sourcing New Suppliers: identifying and evaluating potential new suppliers through market research. This responsibility also includes establishing and maintaining strong relationships with suppliers to ensure quality and cost-effective supplies.

• Onboarding New Suppliers: facilitating the onboarding process for new suppliers, ensuring all necessary documentation and compliance requirements are met. It also involves assisting suppliers in understanding company policies and procedures.

• Participation in the Vetting Program: taking part in the program to assess supplier capabilities and reliability. This includes collaborating with the Legal team to make informed decisions about supplier selection.

• Process Documentation: documenting procurement processes and procedures. It includes maintaining standard procedures for procurement activities, and ensuring all documentation is up-to-date and easily accessible.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented with a strong focus on accuracy.
• Fluency in English.

Preferred Skills

• Experience in AI companies, and/or with strong knowledge about AI
• Knowledge of procurement software and tools.
• Understanding of contract management and negotiation.

Benefits

• Flexible working schedule and hybrid model. We know comfort can boost creativity and performance, so you can manage your schedule and work both from one of our modern office spaces or home.

• Excellent career development opportunities in a high growth company. With us, you can accomplish your career goals and follow a well-described career path with the support of your supervisor.

• Culture of feedback and continuous improvement. AI is a fast-paced area, so we keep track of tech trends, and we always ask for feedback.

• Aninternationalanddiverseteam. Wehavemorethan23 nationalitiesatour3locations,
  andweprovidelanguageclasses.

• Continuoustrainingopportunities. Youcanchoosefrommanyoptions: leveraginghand-onworkshops,unlimitedaccesstoCourseraandformaldevelopmentopportunities.

• Welovetofosteragreatofficevibe. Webelievethatacomfortableenvironmentmakes
  adifference,soweprovidedailybreakfastandlunch,weeklyhappyhourstounwind,
  extra time-off,andevenin-officemassagestokeepyourelaxedandenergized.

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