People Operations Coordinator

Jobgether SRL; Portugal; Remote; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Unlimited PTO

Travel while working remotely

Currency options

Work device allowance

Annual bonus

Growth opportunities

Pitch ideas to management

Diverse international community

Ownership and experimentation culture

Job summary

Jobgether SRL is seeking a proactive People Operations Coordinator based in Portugal to join a fully remote global team. You will support onboarding, HR operations, talent workflows, and employee experience while improving processes and documenting them in Notion.

You\'ll manage data across People systems, drive AI-assisted efficiency, and collaborate with stakeholders across locations and time zones. This role offers high autonomy and growth within a distributed organization.

Qualifications

• Experience in People Operations, HR operations, onboarding or coordination roles.
• Experience collaborating with onboarding, HR, recruiting or broader People teams.
• Experience using AI to improve efficiency at work or willingness to learn.

Responsibilities

• Improve onboarding experience with clear, consistent processes.
• Coordinate operational activities for new joiners and onboarding journey.
• Review and maintain internal People resources and onboarding docs (Notion).
• Handle onboarding, Talent, and HR tasks across systems and data reports.
• Maintain accurate People data across systems.
• Help optimize AI and tools to boost efficiency.
• Identify opportunities to simplify processes and improve workflows.
• Collaborate with People, HR, recruitment and onboarding stakeholders.

Skills

People Operations

HR operations

Onboarding coordination

AI in workflows

Cross-functional collaboration

Tools

Notion

Applicant Tracking Systems

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a People Operations Coordinator based in Portugal.

This role sits at the heart of a global People function, supporting onboarding, HR, talent operations, and employee experience.
You will help ensure that new joiners have a smooth, engaging, and well-organized start while continuously improving the underlying processes.
The position combines hands-on operational coordination with systems management, documentation, data organization, and process optimization.
You will work across multiple People and Talent tools while exploring how AI can make everyday workflows more efficient.
The role offers significant autonomy and is suited to someone proactive, highly organized, and comfortable taking ownership in a fast-moving environment.
You will collaborate with colleagues across different locations, cultures, and time zones within a fully distributed organization.
With room to expand into broader People and Talent Operations responsibilities, this is an opportunity to grow your impact and career within a global People team.

• Continuously improve the onboarding experience by ensuring processes are clear, consistent, efficient, and up to date.

• Coordinate operational activities supporting new joiners and help create a smooth and engaging onboarding journey.

• Review, update, and maintain internal People resources and onboarding documentation, including Notion pages.

• Handle operational tasks across onboarding, Talent, and HR, including system updates, data filtering, and report preparation.

• Maintain accurate, well-organized People data, documentation, and records across relevant systems.

• Help optimize the use of AI, digital tools, and People systems to improve operational efficiency.

• Identify opportunities to simplify processes, improve workflows, and enhance the employee experience.

• Collaborate closely with People, HR, recruitment, and onboarding stakeholders to ensure processes run effectively.

• Support multiple operational priorities while maintaining a high level of accuracy and attention to detail.

• Take ownership of assigned processes and tasks, proactively identifying issues and proposing improvements.

• Contribute to the continuous development of broader People and Talent Operations activities as the role evolves.

Requirements:

• Experience in a similar People Operations, HR operations, administrative, onboarding, or coordination role.

• Experience working closely with onboarding, HR, recruiting, or broader People teams.

• Experience using AI to improve efficiency in your work, or a strong interest and willingness to learn how to apply AI effectively.

• Comfortable working across multiple tools and systems, including platforms such as Notion and applicant tracking systems.

• Strong interest in People Operations, employee experience, and process improvement.

• Highly organized with excellent attention to detail and a strong ability to manage multiple priorities.

• Proactive and self-driven approach, with the confidence to take ownership of tasks and processes.

• Strong written and verbal communication skills.

• Ability to work effectively in a fast-paced, evolving, and highly distributed environment.

• Collaborative mindset with the ability to give and receive feedback and support colleagues toward shared goals.

• Performance-oriented and growth-minded, with a willingness to experiment, learn from mistakes, and continuously improve.

• Curious and humble approach, with the confidence to ask questions and seek support when needed.

• Experience working with teams across different locations, cultures, and time zones is advantageous.

• Flexibility to accommodate some working-hour overlap with Beijing time is a plus.

• Interest in the gaming industry or game development is beneficial.

Benefits:

• Fully remote work arrangement with the ability to work from anywhere in the world.

• Flexible working hours with no imposed schedule.

• Unlimited paid time off.

• Ability to travel while working remotely.

• Option to receive compensation in your preferred currency.

• Compensation based on qualifications, experience, and fit for the role.

• Allowance to purchase your own work device or equipment.

• Annual variable compensation through a bonus program.

• Freedom and trust to experiment, learn quickly, and make a meaningful impact.

• Opportunities to grow into broader People and Talent Operations responsibilities.

• Ability to pitch ideas directly to management.

• Supportive, diverse, and fast-learning international community spanning six continents and 30+ countries.

• Collaborative environment focused on ownership, performance, experimentation, and continuous improvement.