Payroll Specialist Portugal & Spain

Shine & Company Inc.; Porto; Hybrid; EUR 33,000 - 47,000; Full time

Benefits offered by this job

Permanent contract

Hybrid work model

Job summary

A Shine & Company Inc. está à procura de um Payroll Specialist para Portugal e Espanha, com responsabilidade pelo ciclo completo de payroll de ~280+ colaboradores em dois países. Você irá gerenciar declarações, dados de RH e interagir com sistemas como Ekon, Primavera e HiBob, assegurando conformidade nacional e internacional.

Será integrada numa equipa internacional, com curva de crescimento, numa posição permanente e híbrida, com 3 dias por semana no escritório do Porto.

Qualifications

• 5+ anos de experiência prática em payroll em Portugal e/ou Espanha.
• Conhecimento profundo de conformidade de payroll espanhol: SS RED, IRPF, acordos coletivos.
• Conhecimento das obrigações de payroll portuguesas: Segurança Social, IRS retenção na fonte.
• Experiência com um ERP de payroll (Ekon, Primavera ou equivalente).
• Inglês fluente (obrigatório — língua de trabalho da equipa).
• Espanhol e/ou português em nível profissional.

Responsibilities

• Gerir o ciclo completo de payroll mensal, de ponta a ponta, para Espanha e Portugal.
• Gerir declarações sociais e fiscais (Espanha: SS RED, IRPF; Portugal: Segurança Social, IRS).
• Manter e atualizar dados de payroll no Ekon e Primavera.
• Coordenar com o HR em contratações, saídas, mudanças contratuais e elementos variáveis.
• Interagir com HiBob para input de payroll (Espanha).
• Lidar com dúvidas dos colaboradores sobre payroll.
• Assegurar conformidade com a legislação laboral espanhola e portuguesa.
• Gerar relatórios de payroll para o Financeiro mensalmente.
• Documentar processos e contribuir para auditorias.

Skills

English proficiency

Spanish language

Portuguese language

Autonomous and self‑directed

Strong communicator

Tools

Ekon

Primavera

PHC ERP

HiBob

Job description

Payroll Specialist Portugal & Spain

Empresa : Shine & Company Inc. Tipo de Emprego : Periodo Integral Porto, Portugal

Descrição do Emprego - Payroll Specialist Portugal & Spain

Shine is the financial copilot for entrepreneurs and small business owners.

Founded by serial entrepreneurs Rico Andersen and Martin Hegelund, Shine is a leading European fintech unicorn on a mission to restore the joy of running a business, by ending wasted time on financial admin.

Shine offers a connected solution for invoicing, accounting, payroll, business accounts, payments, and financing, meaning business owners can focus their energy on growing a healthy business, not held back by manual admin.

Part of something bigger

Today we're part of Cegid, a European leader in cloud software for finance and accounting. Together we're building Europe's leading financial copilot for small businesses and their accountants.

Shine already supports more than 400,000 small businesses. As part of Cegid, we now reach over one million small businesses and 15,000 accountants across Europe.

We're a multicultural team working from France, Germany, Denmark and the Netherlands, contributing to a wider European network that spans Spain, Portugal and Belgium.

Your hiring experience matters

Just as we respect our customers' time, we respect yours. Your experience with Shine and Cegid should feel simple, transparent and genuinely supportive.

If this sounds like somewhere you want to grow, we'd love to hear from you.

About the team

You’ll join an international payroll team of 8 people:

• 3 based in Copenhagen: the Director of Payroll, plus colleagues covering France and Northern Europe
• 5 based in Rambouillet/Paris, managing French payroll operations

This Job is located in Porto

Your Role as a Payroll Specialist — Portugal & Spain

As our first Payroll Specialist for Portugal & Spain, you will own the full payroll cycle for approximately 280+ employees across two countries:

Spain — 200+ employees

Tools: Ekon (payroll ERP), HiBob (HRIS), Edenred (meal vouchers)

Portugal — 80+ employees

Tools: Primavera, PHC ERP

You will take over from the current provider following a structured 2-month handover in September and October 2026, and be fully autonomous from November 1, 2026.

Your responsibilities

• Run the full monthly payroll cycle for Spain and Portugal, end-to-end
• Manage all social and tax declarations (Spain: SS RED, IRPF; Portugal: Social Security, IRS)
• Maintain and update payroll data in Ekon and Primavera
• Coordinate with HR on hires, exits, contract changes, and variable elements
• Interface with HiBob for payroll input data (Spain)
• Handle employee payroll queries
• Ensure compliance with Spanish and Portuguese labour law
• Report payroll data to Finance on a monthly basis
• Document processes and contribute to audit readiness

About you

Must-have

• 5+ years of hands‑on payroll experience in Portugal and/or Spain
• Deep knowledge of Spanish payroll compliance: Social Security (SS RED), IRPF, collective agreements
• Knowledge of Portuguese payroll obligations: Social Security, IRS withholding
• Experience with a payroll ERP (Ekon, Primavera, or equivalent)
• English proficiency (mandatory — team working language)
• Spanish and/or Portuguese at professional level

Nice to have

• Experience in a carve‑out, TUPE transfer, or entity integration context
• Familiarity with HiBob or a similar HRIS
• Experience with payroll system migrations

Who you are

• Autonomous and self-directed — you don't wait to be told what to do
• Rigorous and deadline-driven — payroll doesn't wait
• Comfortable with ambiguity and change — this is a build, not a maintenance job
• A strong communicator across cultures and languages

Our recruitment process

Screening call — with our recruiter (30 min): technical background check and profile fit

Technical interview — with Patrice Mahe, Director of Payroll

Business case — short scenario to assess your payroll knowledge and autonomy in practice.

What's in it for you

• Permanent contract
• Hybrid — 3 days/week in our Porto office
• A founding role with full ownership from day one
• A small, international, and highly competent team
• A company building something meaningful for millions of self‑employed workers across Europe

Equal Opportunity Employer

We follow the principle of equal treatment to consider all job applicants and do not discriminate based on their gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc. as per applicable law.