P2P Supervisor

Randstad; Lisboa; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Career progression within a growing finance framework

Exposure to multinational operations

Job summary

A global staffing and recruiting firm in Lisbon is seeking a P2P Supervisor to lead the Procure-to-Pay operations team. This role is key in managing vendor relationships, ensuring compliance with policies, and driving performance improvements. Ideal candidates will have a Bachelor's degree in Accounting or Finance, with 5-10 years in financial operations and at least 2-3 years in a supervisory position, particularly within shared service environments. This position offers career progression within a growing finance framework.

Qualifications

• 5–10 years of experience in accounts payable or related financial operations.
• At least 2–3 years in a supervisory role.
• Experience in shared service environments.

Responsibilities

• Lead and manage the Procure-to-Pay operations team.
• Ensure accurate processing of invoices and payments.
• Monitor KPIs for P2P operations.

Skills

Leadership

Vendor management

Compliance and internal controls

Analytical skills

Advanced Excel

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

SAP S/4

Excel

Job description

The Challenge: A New Finance SSC in Lisbon

To support its continuous growth and strategic vision, the company is building a brand-new Finance Shared Services Center (SSC) in Lisbon. This hub will become the engine of their international operations, centralizing key transactional processes (such as Accounting and Credit Management) for Europe and North America.

Why join this project?

This is a unique opportunity to join a global project from the ground up. The company offers a true "small-big company" environment—combining the structural strength and stability of a worldwide leader with the closeness and agility of a human-sized team.

About the Job

The P2P Supervisor leads the Procure-to-Pay operations team, managing team members, and ensuring accurate and timely processing of invoices, payments, and vendor reconciliations. The supervisor ensures vendors are paid to agreed terms, compliance with internal controls is maintained, and accounts payable processes align with global best practices.

The role is critical to managing relationships between the organization, vendors, and business units, with a strong focus on resolving escalated issues, driving performance improvements, and maintaining compliance with policies and regulations.

Key Responsibilities

Leadership Responsibilities

• Supervise daily operations of the P2P team, ensuring tasks are executed accurately and on time.
• Provide coaching, training, and support to team members to improve their skills and performance.
• Monitor team workloads, review output, and ensure deadlines are consistently met.

Vendor Management and Payments

• Ensure timely and accurate processing of invoices, payment proposals, and reconciliations.
• Validate and approve payment proposals while resolving payment file exceptions by liaising with banks.
• Proactively manage vendor relationships to resolve disputes and ensure strong collaboration with the business.

Compliance and Internal Controls

• Ensure strict compliance with company policies, global best practices, and audit requirements.
• Enforce internal controls across all P2P processes, including payment approvals and reconciliations.
• Regularly review statement reconciliations, aged creditors, and intercompany reports prepared by administrators.

Performance Monitoring and Improvement

• Monitor and analyze key performance metrics (KPIs) for P2P operations, identifying areas for improvement.
• Drive operational efficiency through process improvement initiatives and automation.
• Proficient in procure-to-pay processes, including invoicing, reconciliations, and payment proposals.
• Strong ERP systems expertise (SAP S/4 required) and advanced Excel skills (pivot tables, macros for automation and reporting).
• Understanding of accounting and compliance standards related to accounts payable.

Leadership and Organizational Skills

• Proven ability to supervise a team, allocate workloads, and resolve escalated issues efficiently.
• Strong organizational skills to prioritize tasks and improve operational workflows within the team.

Analytical and Interpersonal Skills

• Advanced analytical skills to interpret financial data and identify improvement opportunities.
• Excellent communication skills to build relationships with vendors, business units, and stakeholders.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5–10 years of experience in accounts payable or related financial operations, with at least 2–3 years in a supervisory role.
• Hands-on experience in shared service environments, supporting multinational operations.
• Proficiency with ERP platforms (SAP S/4 is required) and Excel tools for financial analysis and reporting.

What We Offer

• A key leadership role with high visibility across all regions.
• Exposure to multinational operations and collaboration.
• Career progression within a growing and innovative finance framework.