Office Administrator for our office in Matosinhos

Transcom; Matosinhos; Híbrido; EUR 18 000 - 24 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive pay

Corporate benefits

Modern office in Matosinhos

Resumo da oferta

Transcom is seeking an Office Administrator for the Matosinhos center in Portugal to manage local resources, oversee the budget and invoicing, and maintain a productive workspace.

You will coordinate with suppliers, monitor facilities, and support teams across the region, with occasional travel to Braga as needed.

Qualificações

• Proficiency in Portuguese, Spanish and English at C1+ level.
• Bachelor’s degree or equivalent in Business Administration or related field.
• Proficiency with Microsoft Office Suite.

Responsabilidades

• Procure and manage supplies by requesting quotes and reviewing invoices for purchases.
• Monitor and report on the cleaning company’s performance.
• Coordinate with maintenance to plan preventive actions and implement them.
• Oversee inventory for day-to-day operations at the center.
• Organize team-building activities and manage rewards/gift cards.
• Handle invoicing documents with Finance and maintain proper procedures.
• Provide administrative support to other sites in the region, including travel as needed.

Conhecimentos

English C1+

Spanish C1+

Portuguese C1+

Formação académica

Bachelor’s degree in Business Administration

Business Sciences (optional)

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Office Administrator for our office in Matosinhos

Location: Portugal, Matosinhos

Job category: General Administrative

Language: English, Spanish, Portuguese

Transcom is a global community of customer experience experts - nimble, driven and committed to the brands we serve. As an Office Administrator, your objective is to manage the material resources within their area of responsibility, overseeing the budget and billing in accordance, ensuring the maintenance of the workplace. Join us and help shape the future of exceptional customer experiences - one success story at a time!

A day in your life within Transcom:

• Address the Center’s needs for requested supplies by requesting quotes, managing the Expenses Committee, and reviewing invoices for purchases made;
• Monitor the cleaning company’s performance and report any issues detected;
• Collaborate with the maintenance company to plan preventive measures, propose preventive actions, and implement them as needed;
• Monitor and manage the inventory needed for the day-to-day operations of the center;
• Assist in organizing team-building activities, including planning breakfasts, lunches, or events for work teams and managing gift cards;
• Manage, at the administrative level, the documents generated during the invoicing process in coordination with the Finance Department, following established procedures;
• Provide support to other sites in the region, traveling to them as needed.

What's in it for YOU!

• International and inclusive environment, that makes you feel supported, encouraged, and welcome from day one;
• Modern and comfortable office and relaxing spaces to take a break;
• Receive a competitive compensation and benefits package based on your demonstrated experience;
• Corporate benefits and discounts.

To be successful in this role, the following is needed:

• Demonstrated professional working proficiency (C1+) in Portuguese, Spanish and English;
• Bachelor’s degree or equivalent in Business Administration, Business Sciences (not mandatory);
• Proficiency with Microsoft Office Suite applications;
• Maintain motivation and a positive attitude in high-pressure situations;
• Flexibility to work from our offices in Matosinhos and Braga (travel to Braga once per week required);
• Previous experience in a similar role, performing administrative management duties, liaising with suppliers, budget control and billing;
• Experience in the contact center industry is a plus.

What life at Transcom is like!

At Transcom, we're relentlessly committed. To our clients and each other. Every day, someone starts their journey with Transcom. Taking the potential they have today and turning it into skills for the future. Getting recognized for working hard, being a team player, and supporting others. Championing positive, lasting change in their teams and communities. That’s just how we are at Transcom. Here we care and root for each other. You're included, just as you are, from day one. And with the right mindset, there's no end to how far we can go together.