HR Project Lead

Catawiki; Lisboa; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Catavoucher on joining

Birthday Catavoucher

Extra day off for Passion

Leave for life events

Job summary

Catawiki is seeking an HR Project Lead in Lisbon to drive People initiatives from concept to delivery. You will coordinate timelines, align stakeholders across People, IT, Finance and Legal, and ensure accountability for outcomes.

This hybrid role offers exposure to improving processes and implementing efficient SOPs. Ideal candidates combine strong project management with a passion for People operations, fluent English, and a proactive, collaborative mindset to navigate change and drive

Qualifications

• 2+ years of project management experience coordinating initiatives.
• Understanding of People (HR) processes and HR operations.
• Fluency in English at business level, both spoken and written.

Responsibilities

• Lead People projects from start to finish with clear objectives and timelines.
• Improve and optimise People processes to streamline workflows.
• Build stakeholder alignment across People, IT, Finance and Legal.
• Document and standardise SOPs and guidelines for efficiency.
• Navigate organisational change and drive successful adoption.
• Identify opportunities to leverage AI tools in People operations.

Skills

Project management

HR operations

English proficiency

Stakeholder management

Proactive mindset

Problem solving

Change management

Job description

At Catawiki, every day brings the extraordinary! Whether it’s Daniel Ricciardo’s Formula 1 Car, Woolly Mammoth’s Skeleton, Lady Gaga's Jumpsuit or Usain Bolt’s running shoe, we encounter exceptional objects every day.

We’re a one-of-a-kind marketplace for buying and selling special objects. Each week, more than 100,000 unique items are auctioned, all carefully curated by our passionate in‑house experts.

Having sold over 25 million unique objects, our mission is to become the world’s most popular destination for special objects. As a growing, diverse and sustainable scale‑up, we proudly live by three core values. If these values resonate with you, we’d love to explore how you can join us.

• Taking ownership and driving impact
• Being open to change and feedback
• Being passionate about our mission and our customers.

About the role

We're looking for a HR Project Lead to join our People Team in Lisbon. In this role, you'll play a key part in driving People initiatives forward, ensuring great ideas translate into meaningful results. You'll be the person who connects the dots, brings stakeholders together, and keeps projects moving. From setting clear timelines to navigating challenges and ensuring accountability, you'll help us deliver People projects that make a real difference. Working closely with colleagues across People, IT, Finance and Legal, you'll have the opportunity to contribute to how we improve our ways of working and deliver impact across the organisation.

What you’ll do

• Lead People projects from start to finish: Take ownership of planning, coordinating and delivering People initiatives, translating ideas into clear objectives, actionable plans and measurable outcomes.
• Improve and optimise People processes: Review existing processes, identify inefficiencies and implement practical improvements to further streamline workflows and strengthen People operations.
• Build stakeholder alignment: Work closely with teams across People, IT, Finance and Legal, fostering collaboration, managing expectations and ensuring clear, transparent communication throughout projects.
• Document and standardise ways of working: Create, maintain and improve process documentation, standard operating procedures (SOPs) and guidelines to ensure consistency, clarity and efficiency across People operations.
• Navigate and drive change: Lead projects through organisational change, navigating ambiguity, shifting priorities and resistance while engaging stakeholders and supporting successful adoption.
• Drive continuous improvement: Identify opportunities to simplify processes, improve efficiency and leverage AI tools and technologies to strengthen People operations and ways of working.

What you’ll bring

We're looking for someone who combines strong project management capabilities with a solid understanding of People operations and a genuine passion for getting things done.

• 2+ years of experience in Project Management: A proven ability to coordinate and deliver projects, manage competing priorities and keep initiatives on track.
• HR Operations experience: An understanding of People processes and the operational realities of working within an HR environment.
• Fluency in English to a professional business level, both spoken and written.
• Strong stakeholder management, communication and collaboration: You build positive relationships across teams, communicate clearly, manage expectations and bring different perspectives together to drive alignment.
• A proactive, hands‑on mindset with ownership and accountability: You take initiative, work independently and follow through on commitments to deliver results.
• Problem‑solving, decision‑making and continuous improvement: You approach challenges pragmatically, make informed decisions and proactively identify ways to improve processes and ways of working.
• Change management and adaptability: You have experience navigating and supporting organisational change, bringing stakeholders along, managing resistance and maintaining momentum in evolving environments.

Where you'll be

This position is a hybrid role based in Lisbon, Portugal that requires working a fixed 2 days per week in our office.

Why You'll Love Working with Us

• Create a visible impact by working at scale in a global organisation serving millions of customers across 80+ categories. In our flat structure, every role has a broad scope and directly impacts both our customers and the business.
• Learn and grow through our Learning & Development initiatives, including clear development plans and mentorship programmes to support your career progression.
• A culture of connection defines us. We’re a passionate, diverse team of 800+ Catawikians representing 60+ nationalities. We foster an inclusive and queer‑friendly environment where everyone is encouraged to bring their full self to work.
• Celebrate life’s moments with us. You’ll receive a €100 Catavoucher when you join, a €50 Catavoucher on your birthday, and an extra day off each year to “Pursue Your Passion”. We also offer additional leave for key work anniversaries and important life events. Benefits may vary by location.

Our Offices and Way of Working

Our vibrant offices in Amsterdam and Lisbon are designed to inspire collaboration. Most Catawikians operate in a hybrid setup, combining office‑based and remote work, with a minimum of two days per week in the office, unless a role is explicitly stated as fully remote or fully office‑based.