Fund Admin & Operations

Faber; Lisboa; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation package

Flexible working

Career development

Autonomy and responsibility

High visibility

Job summary

Faber Capital SCR, SA. is seeking a Fund Admin & Operations professional in Lisbon to define and execute fund administration, compliance workflows and backoffice processes. You will work closely with the CFO and external providers to ensure accuracy, timeliness, and strong internal controls.

The role emphasizes governance, reporting calendars, capital calls, distributions, and operational coordination, with room to influence process improvements across the firm.

Qualifications

• The ideal candidate has strong procedure definition and execution skills with high rigour and attention to detail.
• They should be comfortable working across finance, admin, operations, and compliance.
• A degree in business, accounting, finance, or management is required.
• 2–4 years in operations, fund administration, compliance, or related roles are preferred.
• Proven ability to coordinate with external service providers and internal stakeholders.
• Proficient in Excel and Google Sheets; able to leverage AI tools for productivity.

Responsibilities

• Define, execute, document, and improve fund administration and operations processes.
• Coordinate with accountants and external service providers; assist CFO as needed.
• Manage administrative operations, supplier relationships, and office processes.

Skills

Procedure definition

Attention to detail

Finance operations

Compliance processes

Stakeholder coordination

Excel / Google Sheets

AI tools for productivity

Portuguese & English fluency

Education

Bachelor's degree in Business Administration / Accounting / Finance / Management

Tools

Excel

Google Sheets

Job description

Fund Admin & Operations - Faber Capital SCR, SA.

Fund administration, compliance workflows and backoffice operations

Full-Time | Lisbon

About Faber:

Faber is a venture capital firm backing seed-stage deep tech founders building global companies around frontier science and engineering. We invest through thematic fund families with specialized investment theses, dedicated partners, and a thesis-driven expert network designed to help exceptional teams turn technical insight into enduring businesses.

Our unique approach in Southern Europe has enabled us to be selected as an early partner of choice by outstanding and resilient entrepreneurs, including the founders of Sword Health, Mitiga, Microharvest, Atmos, Abtrace, Luminate, Biographica, and Codacy.

The entrepreneurial drive to make bold things happen through focused execution is embedded in the DNA of our brand, our team, and the way we work with our pioneering founders.

We invest in teams transforming the world with frontier technology.

Who we’re looking for:

We are looking for a Fund Admin & Operations professional to join Faber's team and support the definition, execution, and continuous improvement of our fund administration, compliance, and backoffice processes.

This is an admin and operations role within a VC fund management company, focused on defining, implementing, and executing admin and operational procedures with rigour and attention to detail, while building reliable processes, coordinating execution, ensuring controls, and strengthening operational reliability.

You will work closely with the CFO and external service providers, and interact with the remaining team to ensure all processes are executed accurately, on time, and in line with internal controls, regulatory requirements, LP obligations, and fund documentation.

The ideal candidate will have:

• Strong orientation towards procedure definition and execution; high rigour, attention to detail, and comfort working across finance, admin, operations, and compliance processes.
• A degree in Business Administration, Accounting, Finance, Management, or a related field.
• 2–4 years of experience in operations, fund administration, compliance operations, project/process management, office management, operations consulting, or chief of staff / business operations roles, ideally in an institutional, regulated, or process-driven environment.
• Ability to coordinate with external service providers, and internal stakeholders.
• Strong Excel / Google Sheets skills, with comfort using AI tools to improve productivity, documentation, data organisation, process execution, and workflow automation.
• Full working proficiency in Portuguese and English is required.
• Strong work ethic, curiosity, integrity, and professional ethics, combined with the willingness to take ownership of fund admin and operations, compliance workflows, and hands-on execution.
• A proactive, hands-on attitude and willingness to execute recurring operational tasks with discipline and consistency.

What you’ll do:

• Define, execute, document, and continuously improve core fund administration and operations processes, including recurring reporting calendars, process trackers, capital calls, distributions, investment tracking, ESG reporting, CMVM and depositary reporting, and audit support at both management company and fund level.
• Execute compliance and legal workflows, including KYC/AML on new investors and startups, all vehicles bookkeeping and registers, and internal controls to ensure compliance with CMVM, LPAs, side letters, and internal rules.
• Coordinate operationally with the accountant and other external service providers where fund admin and operations require accounting inputs, while accounting review and approval remain with the CFO.
• Manage office and administrative operations, including supplier management, Faber events, and the execution of procedures defined in internal controls documentation.

We offer:

• A competitive compensation package includes support for flexible working and career development.
• The opportunity to join a great team and be a part of an innovative business model with global impact.
• Autonomy and responsibility from day one, with direct involvement in fund administration, compliance workflows, backoffice execution, process improvement, and operational coordination.
• High visibility within the firm, working closely with the CFO, the broader team, and relevant external stakeholders.