French Business Operations Coordinator

Amgen; Lisboa; On-site; EUR 25,000 - 38,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

AMGEN Capability Center Portugal, located in Lisbon, is seeking a French Speaking Business Operations Coordinator to deliver defined administrative support and manage diary, meetings, and contracting processes. You will apply established procedures using required business systems and ensure accuracy and compliance.

You will coordinate calendars, travel, expenses, and stabilize vendor and contract workflows, while maintaining high service quality and adherence to policies.

Qualifications

• Fluency in French and English, both written and spoken.
• Associate's degree with relevant administrative experience, or high school diploma with equivalent administrative experience.
• Experience in administrative, operational, service delivery, or coordination work.
• Working knowledge of Microsoft Office tools.

Responsibilities

• Deliver defined administrative support activities with growing independence across processes.
• Coordinate calendars, meetings, travel, expenses, documentation, and stakeholder communications.
• Support contract management, vendor management, PO creation and tracking, and invoice routing.
• Execute activities in relevant systems accurately and on time.
• Follow policies and procedures and complete required checks before submission or closure.
• Identify operational issues and elevate them as needed.
• Maintain strong service quality, responsiveness, and professionalism.
• Contribute to team improvements and knowledge sharing.

Skills

Fluency in French and English

Office suite proficiency

Education

Associate's degree with relevant experience

High school diploma with equivalent experience

Tools

Outlook

Teams

Word

Excel

Concur

SAP

Ariba

Supplier App

Contract workflow tools

Job description

Join our team at AMGEN Capability Center Portugal, consistently recognized among the top companies in the Best Workplaces™ ranking by Great Place to Work® in Portugal. In 2026, we were once again distinguished as one of the top Best Workplaces in the country (category 201–500 employees), reinforcing our commitment to an exceptional employee experience and workplace culture.

We are a team of over 500 talented individuals, spanning more than 30 functions and areas of expertise, and representing over 40 nationalities. Together, we bring diverse perspectives and professional backgrounds to help shape the future of healthcare through innovation and technology.

This is your opportunity to explore a world of possibilities across areas such as Data & Analytics, Digital, Technology & Innovation, Cybersecurity, R&D Operations, Global Distribution, Finance, Regulatory Affairs, General & Administrative, Human Resources, and many more.

Located in the heart of Lisbon, our AMGEN office fosters a culture of innovation, excellence, and purpose. Come thrive with us at AMGEN, supporting our mission To Serve Patients.

What we do at AMGEN matters in people’s lives.

FRENCH SPEAKING BUSINESS OPERATIONS COORDINATOR

In this role, you will deliver defined support activities with growing independence across administrative, diary, meeting, and contracting processes. You will apply established procedures, use required business systems, and ensure work is completed accurately and in line with compliance expectations.

What You Will Do

• Deliver agreed Business Enablement support activities in line with documented processes
• Coordinate calendars, meetings, travel, expenses, documentation, and stakeholder communications as applicable
• Support contract management, vendor management, PO creation and tracking, invoice routing, and records maintenance as applicable
• Execute activities in relevant systems accurately and on time
• Follow policies and procedures and complete required checks before submission or closure
• Identify operational issues and elevate them in line with business requirements
• Maintain strong service quality, responsiveness, and professionalism
• Contribute to team improvements and knowledge sharing

Functional Emphasis

Admin & Diary: Coordinate calendars, meetings, travel, expenses, onboarding support, workplace logistics, and administrative workflows.

Meetings & Contracting: Support activity review, approval, contract workflows, payments, vendor data, PO lifecycle activities, invoice processing, disclosure support, and audit readiness.

WIN

What We Expect Of You

• Established knowledge of core administrative or operational support processes
• Working knowledge of relevant systems and tools such as Outlook, Teams, Word, Excel, Concur, SAP, Ariba, Supplier App, or contract workflow tools
• Ability to prioritize routine and moderately complex tasks within agreed guidelines
• Strong attention to detail, service orientation, and compliance mindset

Basic Qualifications

• Fluency in French and English, both in written and verbal communication.
• Associate's degree and relevant support experience, or high school diploma and equivalent administrative experience
• Experience in administrative, operational, service delivery, or coordination work
• Working knowledge of Microsoft Office tools
• Strong organization skills and attention to detail

Preferred Qualifications

• Experience with Concur, SAP, Ariba, Supplier App, contract workflow tools, or similar systems
• Experience working in a regulated or process driven environment
• Ability to manage routine and moderately complex tasks with minimal supervision

Successful Profile

• Delivers consistent quality and follows process discipline
• Builds credibility through reliability, responsiveness, and accuracy
• Demonstrates a strong service mindset and sound judgment within defined guidelines
• Ability to do repetitive tasks
• Ability to stay calm under pressure
• Administrative profile

What You Can Expect Of Us

As we work to develop treatments that take care of others, we also care deeply for our teammates’ well-being and growth.

• Vast opportunities to learn, develop, and move up and across our global organization.
• Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.
• Generous AMGEN Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.
• Flexible work arrangements.

EQUAL OPPORTUNITY STATEMENT

AMGEN is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.