Fee Officer

Act Digital; Almada; Presencial; EUR 26 000 - 38 000; Tempo integral

Resumo da oferta

Act Digital is seeking a Fee Payables Officer to oversee commission and fee invoices, validate and process payments, and collaborate with Front Office, Middle Office, and Finance. You will ensure timely payments, maintain data accuracy, and support governance of financial processes.

The role emphasizes strong analytical skills, attention to detail, and the ability to liaise with multiple departments to resolve issues and maintain financial integrity.

Qualificações

• Experience working in financial operations, accounting, reconciliation, or back-office functions.
• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Strong organizational and prioritization abilities.
• Ability to manage multiple tasks and deadlines effectively.
• Comfortable working with large volumes of financial and operational data.
• Fluent English communication skills.

Responsabilidades

• Validate, review, and maintain invoice information in internal systems.
• Verify invoice details against contracts and commission structures.
• Ensure the accuracy and completeness of recorded financial data.
• Monitor invoice processing workflows for timely execution.
• Analyze fee and commission calculations to ensure consistency with contracts.
• Investigate discrepancies and coordinate corrective actions.
• Perform reconciliations and support resolution of financial breaks.
• Document and track issues through resolution.
• Liaise with Front Office, Middle Office, Finance, and other stakeholders.
• Coordinate actions across departments for smooth processes.
• Provide updates regarding invoice status and payment matters.
• Prepare and process payments according to established procedures and deadlines.
• Support accounting activities related to commissions and fees.
• Contribute to operational controls and internal procedures.
• Maintain high accuracy, transparency, and financial control.

Conhecimentos

Financial operations

Analytical thinking

Attention to detail

Organization & prioritization

Task management

Data handling

Fluent English

Ferramentas

Microsoft Excel (Advanced)

Microsoft Word

Microsoft Office

Descrição da oferta de emprego

to join a dynamic operations team responsible for the calculation, validation, reconciliation, and payment of commissions and invoices. This role is ideal for someone with strong analytical skills, attention to detail, and a passion for process control. You will work closely with multiple stakeholders across Front Office, Middle Office, Finance, and other departments to ensure that invoices are accurately processed, discrepancies are resolved efficiently, and payments are executed on time.

You'll play a key role in maintaining operational accuracy, ensuring financial integrity, and contributing to the smooth execution of critical financial processes. Your Mission As a Fee Payables Officer, you will: Ensure the accurate processing and validation of commission and fee-related invoices. Investigate and resolve discrepancies while maintaining strong controls and governance. Collaborate with multiple internal stakeholders to guarantee operational excellence. Contribute to the efficiency and reliability of financial processes. Ensure timely payments and accurate accounting records.

Key Responsibilities

• Invoice Validation & Processing Review, validate, and maintain invoice information within internal systems.
• Verify invoice details against contractual agreements and commission structures.
• Ensure the accuracy and completeness of recorded financial data.
• Monitor invoice processing workflows to guarantee timely execution.
• Reconciliation & Investigation Analyze fee and commission calculations to ensure consistency with applicable contracts.
• Investigate discrepancies, identify root causes, and coordinate corrective actions.
• Perform reconciliations and support the resolution of financial breaks.
• Ensure all issues are properly documented and tracked through resolution.
• Stakeholder Management Liaise with Front Office, Middle Office, Finance, and other stakeholders to resolve outstanding issues.
• Coordinate actions across departments to ensure smooth operational processes.
• Provide updates and support regarding invoice status and payment-related matters.
• Payment & Financial Control Prepare and process payments according to established procedures and deadlines.
• Support accounting activities related to commissions and fees.
• Contribute to operational controls and ensure compliance with internal procedures.
• Help maintain a high level of accuracy, transparency, and financial control.

What We're Looking For

Mandatory Requirements

• Experience working in financial operations, accounting, reconciliation, or similar back-office functions.
• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Strong organizational and prioritization abilities.
• Ability to manage multiple tasks and deadlines effectively.
• Comfortable working with large volumes of financial and operational data.
• Fluent English communication skills.

Technical Skills

• Financial Operations
• Invoice Validation
• Reconciliation Processes
• Payment Processing
• Financial Controls
• Data Analysis
• Root Cause Investigation
• Microsoft Office
• Microsoft Excel (Advanced)
• Microsoft Word
• Process & Controls
• Operational Controls
• Process Monitoring
• Continuous Improvement
• Data Quality Management