Facilities Associate

CBRE Portugal; Lisboa; Presencial; EUR 26 000 - 40 000; Tempo integral

Resumo da oferta

CBRE Portugal is seeking a Facilities Associate to oversee team activities coordinating with clients, vendors, and contractors to ensure work orders are completed efficiently. You will support the Facility Manager with repairs, maintenance, and improvement projects, review work orders for accuracy, and help manage data and reports to inform management decisions.

This role involves coordinating with multiple stakeholders, monitoring performance, and identifying opportunities to optimize

Responsabilidades

• Primary contact for escalated communications between landlord, tenants and service providers.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Events Coordination.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve problems with little precedent.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to processes to boost operational efficiency.
• Support reception services and act as backup during faults and holidays.
• Support the Facilities Coordinator on FM activities.

Descrição da oferta de emprego

About The Role

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with Client, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Facility Manager regarding all repairs and investment plans.

What You'll Do

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Events Coordination.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency from operations
• Supporting reception services as well the back-ups for faults and holidays.
• Supporting the Facilities Coordinator closely on FM activities.