Executive Office Lead

FairJourney Bio; Porto; Presencial; EUR 70 000 - 100 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Team environment

International environment

Employee benefits package

Resumo da oferta

FairJourney Bio in Porto seeks an Executive Office Lead to drive executive effectiveness across commercial strategy, science leadership and business development. You will prepare high-quality executive materials, coordinate cross-functional workstreams and monitor strategic initiatives to ensure timely decisions.

Working closely with the Interim CBO & CSO, you will enable focus on strategic decisions, external engagement and organisational leadership, while maintaining clear documentation and

Qualificações

• Minimum of 4 years of relevant professional experience in biotech, pharma, consulting or fast-paced business environments.
• Proven ability to support senior executives and cross-functional strategic initiatives.
• Excellent written and verbal English communication; highly organized and discreet.

Responsabilidades

• Prepare executive briefing packs with background, objectives, history and positioning.
• Create post-meeting summaries with decisions, owners and deadlines.
• Maintain overview of strategic relationships and key stakeholders.
• Convert discussions into high-quality presentations and documents.
• Own central tracker of executive priorities and dashboards.
• Coordinate cross-functional activities and ensure timely deliverables.
• Support scheduling, travel planning and meeting preparation with the Executive Office.

Conhecimentos

Communication skills

Organizational skills

Independent working

Team collaboration

English proficiency

Formação académica

Degree in Business Administration

Management or Life Sciences related

Ferramentas

PowerPoint

Word

Excel

Descrição da oferta de emprego

FairJourney Bio is a globally recognized life sciences company specializing in antibody discovery, engineering, characterization, and production. We proudly serve leading pharmaceutical companies and top-tier biotech firms across the U.S., Europe, and Asia. Our cutting-edge facilities are based in Porto, Portugal, Cambridge, United Kingdom and San Diego, United States, where innovation and scientific excellence drive every project. For more information, please visit FairJourney Bio (fjbio.com).

The Role

The role of Executive Office Lead operates at the center of the organization, this role enables executive effectiveness across commercial strategy, scientific leadership, business development and key stakeholder engagement.

The core of the role is supporting the execution of executive priorities by preparing high quality executive materials, coordinating cross functional activities, monitoring strategic initiatives and ensuring effective follow through of key decisions and commitments. Working closely with the Interim CBO & CSO, this role helps maximise executive effectiveness by providing the structure, coordination and business support required to enable focus on strategic decision making, external engagement and organisational leadership.

Key Responsibilities

• Prepare executive briefing packs for meetings, including stakeholder background, meeting objectives, relationship history, relevant context and recommended positioning.
• Produce post meeting summaries capturing key decisions, agreed actions, owners and deadlines, ensuring timely distribution and follow-up.
• Maintain an overview of strategic relationships, including Board members, investors, customers, partners and other key stakeholders.
• Convert discussions, draft ideas and meeting outcomes into high quality presentations, reports, executive communications and business documents.
• Ensure consistency, quality, document organization and version control across executive materials.
• Prepare executive documents and presentations for review and approval by the Interim CBO & CSO.
• Maintain a central tracker of executive priorities, initiatives, commitments and strategic workstreams.
• Prepare regular executive dashboards highlighting progress, risks, priorities, dependencies and key milestones.
• Monitor progress across executive priorities, identifying risks, delays and potential issues, and recommending appropriate actions where required.
• Coordinate with internal stakeholders to ensure deliverables are completed according to agreed priorities and timelines.
• Follow up on actions and commitments on behalf of the Executive Office, ensuring visibility and accountability across workstreams.
• Support cross functional coordination across Commercial, Scientific, Business Development and other strategic initiatives.
• Prepare tailored briefing materials and supporting documentation for customer meetings, Board discussions, investor interactions and strategic engagements.
• Conduct research on commercial opportunities, partnerships, competitors, markets and industry developments, preparing concise executive summaries to support decision making.
• Support the preparation of Board presentations, strategic reports and executive documentation.
• Work closely with the Executive Assistant to ensure scheduling, travel planning and meeting preparation are aligned with executive priorities.
• Contribute to the continuous improvement of Executive Office processes, information management and coordination practices.

Travel Requirements

• Occasional travel may be required to support executive meetings, Board activities, customer engagements, company locations and other business priorities.

Your Profile

• Degree in Business Administration, Management, Life Sciences, Economics or a related discipline.
• Minimum of 4 years of relevant professional experience in biotechnology, pharmaceuticals, consulting, private equity or another fast-paced business environment.
• Previous experience supporting senior executives, executive offices or cross functional strategic initiatives.
• Demonstrated ability to independently produce high quality executive presentations, reports and business documents.
• Exceptional organizational and coordination skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English.
• Advanced Microsoft PowerPoint, Word and Excel skills.
• Strong judgement, attention to detail and ability to handle confidential information with discretion.
• Proactive, self-directed and comfortable operating in a dynamic executive environment.
• Ability to work independently while collaborating effectively within global teams.
• Fluency in English.

Nice to Have

• Experience within antibody discovery, biologics, CRO or the broader life sciences sector.
• Understanding of the European biotechnology ecosystem.
• Experience using CRM and project management platforms.
• Interest in developing a career within business strategy, commercial operations or executive leadership.
• Proficiency in an additional European language.

We Offer

• Integration in a highly motivated team
• Working in an international environment
• Employee benefits package

If you're ready to take the next step in your career path, we’d love to hear from you.