Executive Assistant

Universal Portugal SGPS Lda; Porto; Presencial; EUR 30 000 - 46 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive and comprehensive benefits

International work environment

Local discounts

Health Insurance

Professional development

Collaborative culture

Resumo da oferta

Universal Kraft group in Porto is seeking an Executive Assistant to support the CEO with high-level administrative and organizational tasks in a fast-paced, international environment. You will manage complex calendars, arrange international travel, prepare executive presentations, take minutes, and liaise with internal teams and external stakeholders while protecting confidential information.

Fluent English is mandatory; other languages welcome.

Qualificações

• Proven experience as an Executive Assistant or in a similar high-level support role.
• Advanced skills in Microsoft Office Suite, particularly PowerPoint and Excel.
• Excellent organisational and time management abilities with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work well under pressure and meet deadlines.
• Professional demeanour with the ability to engage effectively at all levels of the organisation.

Responsabilidades

• Manage complex calendars and prioritise the CEO's schedule.
• Arrange international travel, including flights, accommodation, and ground transport.
• Prepare, edit, and polish executive-level presentations, reports, and documents.
• Take minutes in key meetings and ensure follow-up on actions and deadlines.
• Act as a point of contact between the CEO, internal teams, and external stakeholders.
• Conduct research and compile information to support decision-making and meetings; assist with budget tracking and expenses.
• Handle correspondence, emails, and calls with professionalism and discretion.
• Coordinate and organise meetings, workshops, and events across time zones.

Conhecimentos

Fluent English

Swedish welcome

PowerPoint expertise

Organisational skills

Written communication

Problem solving

Attention to detail

Discretion

Formação académica

Business Administration degree

Ferramentas

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

The Universal Kraft group has been actively developing renewable energy solutions for over 20 years. Our projects span from wind and solar to waste-to-energy, water treatment, and energy storage solutions, including green Hydrogen and green Ammonia.

With offices in Canada, Portugal, Spain, Sweden and the United Kingdom, we are continuously expanding, along with our team. Currently, we are recruiting for an Executive Assistant to support our CEO.

As an Executive Assistant, you will provide high-level administrative and organisational support, ensuring smooth daily operations and enabling the CEO to focus on strategic priorities. This is a dynamic role that requires initiative, discretion, and a strong ability to manage multiple demands in a fast-paced, international environment.

PROFILE

• Fluent English (mandatory); Swedish highly welcome, Spanish & Portugese a strong plus.


• Expertise in creating and refining impactful PowerPoint presentations for executive and investor-level meetings.


• Exceptional organisational, calendar management, and prioritisation skills - able to protect the CEO's time and focus.


• Excellent written communication skills for drafting, editing, and proofreading correspondence, reports, and briefings.


• Proactive and forward-thinking, with strong problem-solving abilities.


• High attention to detail when preparing documents, presentations, and financial reports.


• Reliable, adaptable, and comfortable managing multiple priorities.


• Works well independently and within a team.


• High level of discretion and ability to handle confidential information.

RESPONSIBILITIES

• Manage complex calendars and prioritise the CEO's schedule, ensuring focus on key priorities.


• Arrange international travel, including flights, accommodation, and ground transport.


• Prepare, edit, and polish executive-level presentations, reports, and documents.


• Take minutes in key meetings, capturing action-oriented notes, and ensure follow-up on agreed tasks and deadlines.


• Act as a key point of contact between the CEO, internal teams, and external stakeholders.


• Conduct research and compile information to support decision-making and meetings.Assist with budget tracking, expense reports, and financial documentation.


• Handle correspondence, emails, and calls with professionalism and discretion.


• Coordinate and organise meetings, workshops, and events across time zones.

REQUIREMENTS

• Proven experience as an Executive Assistant or in a similar high-level support role.


• Advanced skills in Microsoft Office Suite, particularly PowerPoint and Excel.


• Excellent organisational and time management abilities with strong attention to detail.


• Strong written and verbal communication skills.


• Ability to work well under pressure and meet deadlines.


• Professional demeanour with the ability to engage effectively at all levels of the organisation.


• Degree in Business Administration or related field preferred.


• Knowledge of the renewable energy industry is an advantage.

WE OFFER:

• Competitive salary and benefits package according to experience.


• Opportunity to work in the fast-growing renewable energy sector


• Multicultural and international working environment


• Local discounts


• Health Insurance


• Professional development and growth opportunities within the company


• Collaborative and supportive work environment