Entry Level Office Assistant in Funchal, Madeira

India Abroad Publications Inc.; Funchal; Presencial; EUR 14 000 - 17 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Accommodation provided for non-local

Free visa sponsorship for intl. app

Relocation round-trip ticket

Flexible hours for students

Resumo da oferta

India Abroad Publications Inc. in Funchal Madeira is hiring an Office Assistant to support daily administrative tasks and serve as the first point of contact for visitors.

The role is full-time, requires strong English communication and proficiency with Microsoft Office. You will handle calls, scheduling, filing, and mail, while maintaining an organized, welcoming office environment and coordinating with other staff.

Qualificações

• No prior experience required; on-the-job training provided.
• Full-time position, Monday to Friday during regular office hours.
• Excellent English communication skills (written and verbal).
• Proficiency with Microsoft Word, Excel and PowerPoint.
• Detail-oriented with ability to multitask and stay organized.
• Positive attitude and ability to work independently.

Responsabilidades

• Greet and assist visitors and clients in a friendly, professional manner.
• Answer and direct phone calls to the appropriate personnel.
• Maintain office cleanliness and organize conference rooms and common areas.
• Order office supplies and keep inventory up-to-date.
• Assist with scheduling appointments and coordinating meetings.
• Handle incoming and outgoing mail and packages.
• Perform basic clerical tasks such as data entry, filing, and photocopying.

Conhecimentos

Communication in English

Attention to detail

Organization

Multitasking

Time management

Ferramentas

Microsoft Word

Microsoft Excel

PowerPoint

Descrição da oferta de emprego

We are hiring a motivated and reliable Office Assistant to join our team in Funchal Madeira. As the first point of contact for our office you will play a crucial role in providing administrative support and ensuring smooth operations. This is a full-time position with a starting salary of $1600 per month.

Responsibilities

• Greet and assist visitors and clients with a friendly and professional demeanor
• Answer and direct phone calls to the appropriate personnel
• Maintain office cleanliness and organization including conference rooms and common areas
• Order office supplies and keep inventory up-to-date
• Assist with scheduling appointments and coordinating meetings
• Handle incomingoutgoing mail and packages
• Perform basic clerical tasks such as data entry filing and photocopying

Requirements

• No prior experience required training will be provided on-the-job
• Must be able to work full-time from Monday to Friday during regular office hours
• Excellent communication skills in English both written and verbal
• Proficiency in Microsoft Office Suite Word Excel PowerPoint
• Strong attention to detail with the ability to multi-task effectively
• Must have a positive attitude be organized and able to work independently

Perks

• Accommodation provided for non-local candidates
• Free visa sponsorship for international applicants
• Complimentary round-trip ticket for relocation purposes
• Possibility for flexible working hours for students pursuing higher education