Contract Office Manager - Faro, Portugal (Accommodation)

ConFlip; Faro; On-site; EUR 11,000 - 14,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

ConFlip in Faro, Portugal is seeking an organized Office Manager to oversee day-to-day office operations on a contract basis. The role requires multitasking, strong communication, and attention to detail, with responsibilities spanning HR onboarding, payroll support, vendor liaison, and budgeting.

The position offers accommodation during the contract period. English proficiency is essential with Portuguese a plus; experience with MS Office is required to ensure efficient administrative workflows.

Qualifications

• Proven experience as an Office Manager or similar role.
• Excellent organizational skills and attention to detail.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• English communication skills; Portuguese proficiency is a plus.
• Familiarity with onboarding and employee records.
• Ability to work independently with minimal supervision.
• Budget management experience preferred.
• Bachelor's degree in Business Administration or related field preferred.

Responsibilities

• Manage the daily operations of the office, including answering phone calls and emails, scheduling appointments, and maintaining office supplies.
• Assist with HR duties such as onboarding new employees, maintaining employee records, and processing payroll.
• Coordinate travel arrangements for staff members.
• Prepare and distribute memos, letters, and other office documents.
• Organize meetings and take meeting minutes when needed.
• Handle confidential information with discretion.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services.
• Maintain office equipment and troubleshoot any issues that may arise.
• Keep track of expenses and prepare reports for budgeting purposes.

Skills

Office management

Organization

MS Office

English proficiency

Education

Bachelor's degree in Business Administration

Job description

ConFlip in Faro, Portugal is seeking an organized Office Manager to oversee day-to-day office operations on a contract basis. The role requires multitasking, strong communication, and attention to detail, with responsibilities spanning HR onboarding, payroll support, vendor liaison, and budgeting.

The position offers accommodation during the contract period. English proficiency is essential with Portuguese a plus; experience with MS Office is required to ensure efficient administrative workflows.