Business Process Admin Specialist

Zeiss Inc; Viseu; Híbrido; EUR 30 000 - 46 000; Tempo integral

Resumo da oferta

ZEISS Vision in Lisbon is seeking a Business Process Admin Specialist to help run the PSGP and TSGP processes, ensuring compliant, well-documented product development activities across medical and non-medical devices.

You will coordinate meetings, maintain SOPs and templates, prepare management documentation, and collaborate with Quality, Regulatory, R&D, and Production teams in a hybrid work setting.

Qualificações

• Bachelor's degree in engineering, natural sciences, business administration, quality management, or similar.
• 2-3 years in regulated or process-driven environments.
• Experience with documentation management, process improvement, or project coordination.
• Strong written and verbal communication skills with excellent attention to detail.

Responsabilidades

• Coordinate PSGP and TSGP facilitators with process coordination and operational activities.
• Maintain process documentation, SOPs, templates, checklists, and workflow materials.
• Coordinate portfolio reviews, project updates, milestones, actions, and reporting.
• Prepare documentation and presentations for management reviews, audits, and governance meetings.
• Collaborate with Quality, Regulatory Affairs, R&D, Production, and other stakeholders to ensure compliant processes.

Conhecimentos

Process coordination

Documentation management

Project coordination

Communication skills

Cross-functional collaboration

Formação académica

Bachelor's degree in engineering / sciences / business

Descrição da oferta de emprego

ZEISS is technology and innovation. Founded in Germany, in 1846, ZEISS is an internationally leading technology enterprise operating in the optics and optoelectronics industries across 50 countries.

As a company wholly owned by a foundation, ZEISS is committed to responsibility in all its activities. As a pioneer in scientific optics, it's employees across the globe continue to push the boundaries of what is possible. With a strong focus on quality and innovation, ZEISS creates value for its customers and helps shape new ways of seeing the world. We're looking for a Business Process Admin Specialist to join us in Lisbon within ZEISS Vision. ZEISS Vision is a global leader in ophthalmic solutions, combining expertise in optics, technology, and innovation to improve the way people experience the world through better vision.

Your Role

The role of Business Process Admin Specialist will support the effective operation, standardisation, and continuous improvement of Product Stage Gate Processes (PSGP) and Technology Stage Gate Processes (TSGP). You will help ensure product development activities are structured, compliant, and efficiently managed across medical and non-medical device projects.

• Supporting PSGP and TSGP facilitators with process coordination and operational activities
• Maintaining process documentation, SOPs, templates, checklists, and workflow materials
• Coordinating portfolio reviews, project updates, milestones, actions, and reporting
• Preparing documentation and presentations for management reviews, audits, and governance meetings
• Collaborating with Quality, Regulatory Affairs, R&D, Production, and other stakeholders to ensure compliant processes

Your Experience

• Bachelor's degree in engineering, natural sciences, business administration, quality management, or similar
• 2-3 years' experience in regulated or process-driven environments
• Experience with documentation management, process improvement, or project coordination
• Strong written and verbal communication skills with excellent attention to detail
• Ability to collaborate effectively with cross-functional and international teams

It would be desirable if you had:

• Experience in medical devices, healthcare, optics, or manufacturing environments
• Knowledge of ISO 13485, MDR, FDA QSR, or quality management systems
• Experience with stage gate processes or controlled documentation systems

Your Benefits

• Working with innovative technologies that shape the future of vision solutions
• A collaborative and international working environment
• Opportunities for professional growth and development

Role Details

Location: Lisbon, Portugal

Working conditions: Hybrid working model