Associate Talent Acquisition Operations - Administration & Coordination

Amgen Inc. (IR); Portugal; Presencial; EUR 25 000 - 34 000; Tempo integral

Resumo da oferta

AMGEN Capability Center Portugal is seeking an organized Associate Talent Acquisition Operations to deliver recruitment administration and coordination across ELMAC countries. You will manage interview logistics, offer contracts, pre-employment checks, and pre-boarding activities within Workday, while ensuring accurate data and timely support for candidates, recruiters, and HR partners.

The role requires a Bachelor's in HR or related field, 2+ years in TA coordination, strong attention to

Qualificações

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in Talent Acquisition coordination, recruitment administration, HR operations, shared services, or a related operational role.
• Experience supporting interview scheduling, post-offer activities, pre-employment checks, hiring documentation, or pre-boarding.
• Strong attention to detail and ability to handle sensitive personal information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficient with HR systems and Microsoft Office; fluent English; additional languages preferred.

Responsabilidades

• Coordinate interviews and candidate logistics across multiple countries and time zones.
• Prepare offer letters and employment contracts using templates; obtain inputs and approvals.
• Initiate and monitor background checks and pre-employment requirements; track progress.
• Complete hiring and pre-boarding activities in Workday and other TA systems; keep data accurate.
• Coordinate pre-boarding handoffs to local HR, payroll, and onboarding teams.
• Maintain service-tracking, reports, and metrics; support process improvements.

Conhecimentos

Attention to detail

Communication skills

Microsoft Office

Formação académica

Bachelor's degree in Human Resources or related field

Ferramentas

Workday Recruiting

Applicant Tracking System

Microsoft Office

Descrição da oferta de emprego

Career Category Human Resources Job Description Join our team at AMGEN Capability Center Portugal, consistently recognized among the top companies in the Best Workplaces(TM) ranking by Great Place to Work(R) in Portugal. In 2026, we were once again distinguished as one of the top Best Workplaces in the country (category 201-500 employees), reinforcing our commitment to an exceptional employee experience and workplace culture. We are a team of over 500 talented individuals, spanning more than 30 functions and areas of expertise, and representing over 40 nationalities. Together, we bring diverse perspectives and professional backgrounds to help shape the future of healthcare through innovation and technology. This is your opportunity to explore a world of possibilities across areas such as Data & Analytics, Digital, Technology & Innovation, Cybersecurity, R&D Operations, Global Distribution, Finance, Regulatory Affairs, General & Administrative, Human Resources, and many more. Located in the heart of Lisbon, our AMGEN office fosters a culture of innovation, excellence, and purpose. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people's lives.

ASSOCIATE TALENT ACQUISITION OPERATIONS - ADMINISTRATION & COORDINATION LIVE

What you will do We are seeking a highly organized, service-oriented Associate Talent Acquisition Operations to deliver accurate and timely recruitment administration and coordination services across ELMAC countries. In this role, you will support key stages of the hiring lifecycle, including interview coordination, offer and employment-contract administration, pre-employment checks, Workday hiring activities, and pre-boarding coordination. You will work within defined processes and country requirements, maintain high-quality data and documentation, and provide a responsive experience for candidates, recruiters, hiring managers, and HR partners.

Responsibilities

• Coordinate interviews and candidate logistics, including panel availability, time zones, schedule changes, virtual or onsite arrangements, and timely candidate communications.
• Prepare offer letters and employment contracts using approved templates and documented country instructions; confirm required inputs and approvals before release.
• Initiate and monitor background checks and other pre-employment requirements, follow up on outstanding actions, and escape exceptions through the appropriate country process.
• Complete assigned hiring and pre-boarding activities in Workday and other Talent Acquisition systems, ensuring information is accurate, complete, and updated on time.
• Coordinate pre-boarding administration and handoffs to local HR, HR Operations, payroll, or onboarding teams in line with agreed country responsibilities.
• Manage assigned cases, shared inbox requests, and work queues in line with service-level agreements; prioritize effectively and escalates risks or delays promptly.
• Apply standard operating procedures, controls, data privacy requirements, and documented local rules consistently, seeking guidance when a request falls outside the approved process.
• Partner with recruiters, candidates, hiring managers, HR Operations, and country HR contacts to resolve routine questions and maintain clear expectations throughout the process.
• Support knowledge transfer, process documentation, system testing, and the onboarding of new countries or activities into the central TA Administration service.
• Contribute ideas to simplify and standardize processes, reduce manual steps, strengthen controls, and improve the candidate and stakeholder experience.
• Maintain operational trackers and support the preparation of service metrics, quality checks, and recurring reports.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. What we seek in you as an experienced professional are these qualifications and skills:

Minimum Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in Talent Acquisition coordination, recruitment administration, HR operations, shared services, or a related operational role.
• Experience supporting interview scheduling, post-offer activities, pre-employment checks, hiring documentation, or pre-boarding.
• Strong attention to detail and demonstrated ability to deliver accurate work while handling sensitive personal information.
• Ability to manage multiple priorities, meet deadlines, and follow defined procedures in a fast-paced, service-oriented environment.
• Clear written and verbal communication skills, with a candidate- and customer-focused mindset.
• Working knowledge of applicant tracking or HR information systems; proficiency with Microsoft Office tools.
• Fluent business-level English is required.
• Professional proficiency in at least one of the following languages is required: German, French, Italian or Spanish.
• Proficiency in two or more supported languages is strongly preferred.

Preferred Requirements

• Experience using Workday Recruiting or another enterprise applicant tracking system.
• Experience working in a shared service, regional, or multi-country operating model.
• Awareness of data privacy principles and the importance of country-specific employment and compliance requirements.
• Experience supporting process documentation, testing, or continuous improvement activities.

Thrive: What you can expect of us

As we work to develop treatments that take care of others, we also care deeply for our teammates' well‑being and growth. Vast opportunities to learn, develop, and move up and across our global organization. Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act. Generous AMGEN Total Rewards Plan comprising healthcare, finance, wealth, and career benefits. Flexible work arrangements.

EQUAL OPPORTUNITY STATEMENT

AMGEN is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Salary Range 24 971,30 EUR - 33 784,70 EUR

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. For more information, visit www.amgen.com and follow us on www.twitter.com/amgen