AI Operations Lead

Jobgether; Portugal; Remote; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Remote work

Full-time contract

Autonomy and ownership over projects

Asynchronous‑first environment

Collaboration with senior leadership

Job summary

Jobgether is seeking an AI Operations Lead based in Portugal for a fully remote, autonomous role. You will transform manual processes into scalable automation, owning technical operations across sales, marketing, client management, and partnerships.

Expect hands‑on work with HubSpot, Claude tools, and APIs to deliver measurable business impact. The ideal candidate will design and implement automated workflows, standardize reporting, and collaborate with senior leadership to drive adoption and

Qualifications

• Proven experience designing, building, and implementing operational systems used across teams.
• Hands‑on HubSpot expertise including workflows, integrations, CRM architecture, segmentation, and reporting.
• Ability to read, understand, modify, and debug code, including AI‑assisted development tools.
• Experience with AI tools such as Claude and Claude Code to build and deploy workflows and automation.

Responsibilities

• Own a portfolio of technical operations initiatives and automate workflows across functions.
• Migrate meeting booking workflows to native forms and standardize site forms.
• Design HubSpot segmentation for reporting and automated lead routing.
• Integrate Google tools with Claude for client account analytics and alerts.
• Build and deploy automation using APIs and automation platforms.

Skills

HubSpot workflows

Automation design

Analytical thinking

Cross-functional collaboration

AI tooling

Tools

HubSpot

n8n

Make

Zapier

Google Workspace

Looker

Vercel

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an AI Operations Lead based in Portugal.

The AI Operations Lead will take ownership of technical operations projects, transforming manual processes and fragmented workflows into scalable, automated systems. This hands‑on role combines operational strategy, technical implementation, and AI‑powered innovation within a fast‑moving, fully remote environment. You will identify operational challenges, determine the right solutions, and independently build and implement systems that improve efficiency across sales, marketing, client management, and partnerships. Working closely with senior leadership and cross‑functional teams, you will drive projects from initial problem identification through implementation, documentation, and long‑term adoption. You will leverage automation platforms, CRM systems, APIs, and AI coding tools to deliver practical solutions with measurable business impact. This is an opportunity to shape how a growing international business operates while enjoying significant autonomy and ownership.

Accountabilities

As AI Operations Lead, you will own a portfolio of technical operations initiatives, combining independent problem‑solving with hands‑on implementation to improve internal systems, automate workflows, and ensure sustainable operational improvements.

• Lead the migration of meeting booking workflows to native HubSpot forms and standardize forms across the website.
• Design and implement a consistent HubSpot segmentation structure to improve reporting, customer organization, and automated lead routing.
• Integrate Google Search Console, Google Analytics 4, and Google Merchant Center with Claude to automate client account analysis, reporting, and alerts.
• Identify and automate repetitive activities across client account management and sales operations.
• Improve lead email performance by optimizing engagement, clicks, and response rates rather than focusing solely on sending volume.
• Standardize and automate content auditing processes to ensure consistent quality and execution across teams.
• Build automation systems supporting partnership management and joint venture operations.
• Take ownership of an existing product, overseeing its management, development, and ongoing improvement.
• Identify operational problems independently, define appropriate solutions, and translate business needs into actionable technical projects.
• Build, test, debug, and deploy workflows, integrations, and tools using automation platforms, APIs, and AI-assisted development technologies.
• Document processes, establish clear operating procedures, and ensure newly implemented systems are adopted and maintained over time.
• Collaborate with sales, account management, operations, and technical teams to implement solutions and drive organizational adoption.
• Potentially coordinate and support a small team of operations specialists while remaining directly involved in implementation and development.

Requirements

The ideal candidate is a hands‑on technical operations professional who combines strong problem‑solving abilities with practical experience building automation systems, managing CRM environments, and deploying AI‑powered workflows. You should be comfortable taking ownership of loosely defined challenges, making independent decisions, and delivering solutions that remain effective over time.

• Proven experience designing, building, and implementing operational systems, automation workflows, or internal tools that are actively used by teams.
• Strong hands‑on expertise with HubSpot, including workflows, integrations, CRM architecture, segmentation, and reporting.
• Ability to read, understand, modify, and debug code, including through AI‑assisted development tools.
• Practical experience using AI tools such as Claude and Claude Code to build and deploy functional workflows, applications, or automation solutions.
• Demonstrated ability to identify operational inefficiencies, define solutions independently, and take projects from concept to implementation.
• Experience with automation platforms such as n8n, Make, or Zapier.
• Familiarity with APIs, integrations, Google Workspace, Google Sheets, and business intelligence or reporting tools such as Looker.
• Ability to work with tools such as ClickUp and Vercel, or quickly learn comparable technologies.
• Strong understanding of how to document systems, establish repeatable processes, and ensure long‑term adoption by internal teams.
• Experience troubleshooting complex workflows and identifying issues that may not be immediately visible through standard reporting or system alerts.
• Excellent analytical thinking, organizational skills, and attention to detail.
• Ability to work autonomously, prioritize competing initiatives, and make sound decisions with limited information.
• Strong communication and collaboration skills, particularly when working with non‑technical stakeholders.
• Previous experience managing or coordinating a small operations team is an advantage.

Benefits

• Competitive monthly compensation of $3,000–$4,500 USD, depending on experience.
• Fully remote working arrangement, with the flexibility to work from anywhere.
• Full‑time contract opportunity.
• Asynchronous‑first working environment with only one standing weekly operations meeting.
• Significant autonomy and ownership over technical operations projects and implementation decisions.
• Direct collaboration with senior leadership on strategic initiatives.
• Access to modern AI tools, including Claude and Claude Code, as well as automation and development platforms.
• Opportunity to work with a diverse, globally distributed team.
• Potential opportunity to manage and develop a small team of operations specialists.
• Exposure to a broad technology stack, including HubSpot, n8n, Make, Zapier, Google Workspace, Looker, and Vercel.

How Jobgether works:

We use an AI‑powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top‑fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre‑contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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