Administrative & Tender Management | Lisbon

Inizio Engage; Portugal; On-site; EUR 25,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Work contract

Other social benefits

Job summary

A healthcare solutions provider in Lisbon is seeking an Administrative & Tender Management professional to support tender processes and assist pharmacy teams. The ideal candidate will have 2-5 years of experience in administrative support, ideally within sales or healthcare environments, and proficiency in Microsoft Excel. This role offers competitive salary and social benefits.

Qualifications

• 2-5 years of experience in administrative support, preferably in sales, pharmacy, or healthcare environments.
• Fluency in English (written and spoken) is ideal.
• High level of proficiency in Microsoft Excel and CRM/sales is required.
• Excellent organizational and time management skills.

Responsibilities

• Prepare standard tenders submissions and manage pricing uploads.
• Contact customers to manage requests and complaints.
• Negotiate commercial conditions according to approved policy.
• Manage price differences contents.
• Direct contact with customers, handling requests and complaints.
• Propose/negotiate commercial conditions according to policy.
• Upload and revise conditions internally.
• Monitor performance and compliance.

Skills

Administrative support

Fluency in English

Microsoft Excel

Organizational skills

Time management skills

Tools

MS Access

Job description

Overview

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At Inizio Engage, we develop communication, promotion, and sales solutions for the Pharmaceutical Industry, working with major local and global Pharmaceutical companies.

Excellent career opportunity!

Inizio Engage is recruiting an Administrative & Tender Management professional to support tender processes, assist pharmacy and key account teams, and ensure efficient execution of commercial activities.

This position is offered on an initial 6-month period, with the possibility of reassessment depending on business needs and performance.

Your new role

Administrative & Operational Support to the area of institution tenders

• Fulfil and prepare standard tenders submission;
• Upload of prices submission in the internal system;
• Upload of tender prices contest in MS access data base;
• Management of price differences contents;
• Direct contact with customers, managing requests and complaints;
• Propose/negotiate of commercial conditions according to policy approved;
• Upload and revise conditions internally;
• Follow performance and compliance.

What we are looking for

• 2-5 years of experience in administrative support, preferably in sales, pharmacy, or healthcare environments;
• Ideally fluency in English (written and spoken);
• High level of proficiency in Microsoft Excel and CRM/sales;
• Excellent organizational and time management skills.

Success factors

• Analytical mindset with the ability to interpret data and generate insights.
• Attention to detail, ensuring accuracy in reporting and administrative tasks.
• Effective communication with teams and stakeholders.
• Proactive approach to problem-solving and process improvement.
• Strong organizational skills to manage priorities efficiently.
• Team-oriented mindset to support the pharmacy and KA teams.
• Adaptability to evolving business needs and challenges.

What we offer

• Work contract;
• Competitive salary based on experience;
• Other social benefits.

If you’re ready to grow your career in a dynamics role, apply now by sharing your updated CV, in English, with a photo.

Note: If shortlisted for this position, you will be contacted in due course. All applications are treated with the utmost confidentiality.