Administrative Assistant

NTU International A/S; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

NTU International A/S in Warsaw is seeking an Administrative Assistant in the Operations Planning Division to support document flows, draft notes, letters and reports, and manage mission travel administration from Warsaw.

The role requires at least 1 year of relevant experience, excellent MS Office skills, strong organizational and communication abilities, and comfort working in an international environment; citizenship of an EU member state is preferred.

Qualifications

• At least 1 year of relevant professional experience.
• Very good MS Office skills.
• Strong organisational and communication skills.
• Experience with EU institutions/agencies or multinational environments is an advantage.

Responsibilities

• to support the document flows and archiving.
• to support in drafting notes, letters, reports and follow ups on documents.
• to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
• to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
• to assist in the preparation of statistical data (tables, graphs and charts);
• to track and file mission expense reports.
• to monitor functional mailboxes and communicate with internal and external parties

Skills

MS Office

Organisational skills

Communication skills

EU/international experience advantage

Job description

NTU International is a framework contractor to Frontex – the European Border and Coast Guard Agency – for the provision of interim staff services. Together with our local recruitment and employment partner in Poland, we are continuously expanding our pool of professionals for assignments supporting Frontex in Warsaw.

We are looking for candidates for Administrative Assistant role in Operations Planning Division.

Key Conditions

Location

Warsaw, Poland

Employment

employment contract through our Polish employment partner, Staff Partners

Working arrangement

Warsaw-based

Eligibility

citizenship of an EU Member State

Experience

• At least 1 year of relevant professional experience
• Very good MS Office skills
• Strong organisational and communication skills
• Experience with EU institutions/agencies, international organisations or multinational environments is an advantage

Responsibilities

• to support the document flows and archiving.
• to support in drafting notes, letters, reports and follow ups on documents.
• to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
• to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
• to assist in the preparation of statistical data (tables, graphs and charts);
• to track and file mission expense reports.
• to monitor functional mailboxes and communicate with internal and external parties

Applications may be considered for current and future assignments. Due to the volume of applications, only shortlisted candidates will be contacted.