Virtual Assistant – CRM & Outreach Support

Zohorecruit; Polska; Hybrid; PLN 64,000 - 127,000; Part time

Job summary

Zohorecruit is seeking a proactive Virtual Assistant for Megan's educational consulting ventures. Work remotely with a flexible schedule, around 10 hours per week, plus a paid onboarding of 10 hours for SOP review.

You will handle lead response, CRM upkeep, and gradually expand into marketing tracking and content support. Ideal candidates have GoHighLevel experience, strong CRM skills, and excellent English communication.

Qualifications

• Experience with GoHighLevel strongly preferred.
• Solid CRM management skills and attention to detail.
• Excellent English communication across emails, messages, and calls.
• Ability to work independently and adapt to evolving workflows.

Responsibilities

• Manage inbox and workflows in GoHighLevel and maintain contact lists.
• Respond to leads promptly, follow up on ad-generated contacts, and track responses.
• Review and optimize existing workflows and triggers.
• Track Meta and Google Ads performance and report insights.
• Assist with content calendar, batching and posting content, and basic editing.
• Support onboarding SOP review and participate in small test tasks.

Skills

CRM management

Excellent communication

Independent / proactive

Organizational skills

Quick learner

Tools

GoHighLevel

Google Workspace

Meta Ads

Google Ads

Slack

Trello

Monday.com

Job description

Location:Remote (flexible schedule, occasional project-based time zone alignment)

Hours:Minimum 10 hours per week (with 10 hours of paid onboarding for SOP review)

Contract:3-month minimum commitment (first month as paid trial)

About the Client

Megan runs aneducational consulting companyhelping teens, preteens, and young adults decide on post-high school pathways. She also consults with schools to improve mathematics teaching practices. Her business is powered byGoHighLevel (white-labeled as Arise)andGoogle Workspace, with additional marketing support through Meta and Google ads.

Role Overview

We are seeking a proactive, detail-orientedVirtual Assistantwith strong CRM and outreach skills, ideally withGoHighLevel experience. The VA will manage lead response, follow-ups, and pipeline organization, while gradually expanding into marketing performance tracking and content support. This role requires independence, initiative, and the ability to learn quickly.

Key Responsibilities

• Manage inbox and task workflows within GoHighLevel.
• Respond to leads promptly and follow up on ad-generated contacts.
• Clean and maintain contact lists (removing spam/irrelevant entries).
• Review and optimize existing workflows and triggers.
• Track ad performance (Meta & Google Ads) and report insights.
• Assist in identifying effective ad strategies.
• Support content calendar management within GoHighLevel.
• Follow up with prospects generated through ads and campaigns.
• Content & Social Media
• Assist with batching and posting content (including video clips).
• Perform basic editing tasks (adding captions, trimming raw footage).
• Stay aware of trends in teen/parent-focused social media markets.
• Onboarding & SOP Review
• Dedicate 10 hours to reviewing SOPs created in Claude AI.

Execute small test tasks to demonstrate proficiency in GoHighLevel.

Tools & Platforms

• GoHighLevel (Arise) - CRM, workflows, content calendar, task management.
• Google Workspace - Docs, Sheets, Drive.
• Meta Ads & Google Ads - Marketing performance tracking.

Optional familiarity withSlack, Trello, Monday.com(not required).

Desired Skills & Qualities

• Prior experience withGoHighLevelstrongly preferred.
• Strong organizational and CRM management skills.
• Independent, proactive, and a "go-getter" attitude.
• Quick learner with ability to adapt to evolving workflows.
• Creative mindset with awareness of U.S. teen/parent social media trends.
• Excellent communication skills in English.

Flexible schedule, with occasional project-based alignment to client’s time zone.

Additional Notes

• Initial focus will belead response and CRM management, with gradual expansion into marketing and content support.
• Paid onboarding (10 hours) ensures proper training and SOP familiarization.
• Personality assessments may be provided during candidate shortlisting.
• Client values independence, initiative, and the ability to work without constant supervision.