Administrative, Social Media, Research & PR Support

Virtual Colleague; Polska; Hybrid; PLN 55,000 - 69,000; Part time

Job summary

Virtual Colleague in Poland is seeking a versatile part-time Virtual Assistant to provide administrative, research, social media, PR, LinkedIn, and creative support as the business prepares for its January 2027 launch.

The role varies weekly, with focus on university research, outreach, social media, editing, and admin tasks. The VA will work behind the scenes and will not directly contact clients.

Qualifications

• Strong administrative and organizational skills.
• Research and information-gathering abilities.
• Experience in social media management and LinkedIn outreach.
• Basic graphic design and flyer creation skills.
• Familiarity with AI tools such as ChatGPT or Claude and ability to use them responsibly.

Responsibilities

• Support general administrative tasks and organize documents.
• Research universities and outreach opportunities.
• Prepare and schedule social media content.
• Manage LinkedIn presence and professional outreach.
• Assist with PR activities and promotional materials.
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Skills

English proficiency

Administrative skills

Research skills

Social media management

LinkedIn mastery

Graphic design basics

Editing basics

AI tools (ChatGPT/Claude)

Instruction following

Attention to detail

Canva/Docs/Drive/video editing tools

Tools

Canva

Google Docs

Google Drive

Video editing tools

ChatGPT

Claude

Job description

Administrative, Social Media, Research & PR Support

Business: Triple Talent

Position: Part-time Virtual Assistant

Initial Hours: 10 hours per week

Schedule: Flexible, subject to agreed availability

Target Start: To be confirmed

About the Role

Is looking for a versatile Virtual Assistant who can provide administrative, research, social media, PR, LinkedIn, and creative support as the business prepares for its January 2027 launch.

The role will involve different tasks depending on your priorities each week. Some weeks may focus on university research and outreach, while others may involve social media, promotional materials, editing, or administrative support.

The VA will primarily provide behind-the-scenes assistance and will not be responsible for communicating directly with your clients.

Responsibilities

Administrative Support

• Assist with general administrative tasks and business organization.
• Organize documents, files, and project materials.
• Help prepare and maintain business-related information.
• Support ongoing projects and follow instructions to ensure tasks are completed accurately.

Research and University Outreach

• Research universities and potential professional opportunities.
• Identify relevant departments, programs, and contacts.
• Organize research findings into documents or lists.
• Assist with preparing outreach packages containing your cover letter, resume, reels, and supporting materials.
• Help organize and track university outreach activities.

Social Media Management

• Assist with preparing and posting social media content.
• Organize promotional materials and content.
• Help schedule and publish posts using materials you provide.
• Support social media promotion for your professional work and upcoming projects.

LinkedIn Management and Outreach

• Assist with managing your LinkedIn presence.
• Prepare and publish content using your materials.
• Research universities, professionals, and potential opportunities.
• Identify relevant contacts and assist with professional outreach.
• Help expand your professional network and promote your work.

PR and Promotional Support

• Assist with promoting your professional activities and upcoming university production.
• Prepare promotional materials.
• Support PR activities through social media, LinkedIn, and professional outreach.

Flyer Creation and Editing

• Assist with creating flyers and promotional graphics.
• Help prepare content for social media and other promotional activities.
• Support basic editing and preparation of professional reels and other materials.

AI and Research Assistance

• Use tools such as ChatGPT or Claude to support research, content preparation, and administrative tasks.
• Help organize and summarize information.
• Use AI appropriately while ensuring the final output is accurate and follows your instructions.

Flexible Project Support

• Adapt to changing weekly priorities.
• Assist with different tasks depending on what needs to be completed.
• Provide updates and communicate when clarification is needed.

Qualifications and Skills

• Good English communication skills, with clear and understandable spoken English.
• Strong administrative and organizational skills.
• Research and information-gathering skills.
• Social media management knowledge or experience.
• Proficiency in LinkedIn, including content posting, research, and outreach.
• Basic graphic design and flyer creation skills.
• Basic editing skills.
• Familiarity with AI tools such as ChatGPT or Claude.
• Ability to follow instructions and work independently.
• Strong attention to detail and adaptability.
• Experience with Canva, Google Docs, Google Drive, and video editing tools would be helpful, depending on the workflow.

Your Preferred VA

• Reliable and responsive.
• Respectful of your time.
• Able to understand your instructions without repeated clarification.
• Adaptable to changing tasks and priorities.
• Able to work independently and provide updates.

We understand that you are open to both male and female candidates and do not have a specific age preference. You also mentioned that an accent is not an issue as long as communication is clear and understandable.

Working Arrangement

• The VA will initially work 10 hours per week, with a flexible schedule based on your availability and project needs.
• We will consider candidates who can accommodate your California time zone and the flexible working arrangement discussed during our meeting.
• WhatsApp will be your preferred communication platform, with email available for formal communication and sharing documents.