Vendor / Procurement Manager

LiveWords B.V.; Kraków; On-site; PLN 90,000 - 140,000; Full time

Job summary

Acolad is seeking an experienced Vendor Coordinator to join our global localisation network. You will identify, onboard and manage freelance and agency vendors, collaborating with Production teams on media and entertainment projects.

You will build strong vendor relationships, negotiate rates, and ensure compliance of data and legal documents while staying current with industry trends in subtitling, dubbing, and AI localisation.

Qualifications

• University degree in Translation, AV Translation or related discipline.
• At least 3 years vendor management experience in a media/entertainment localisation environment.
• Strong knowledge of market rates across subtitling, dubbing, access services and AI localisation.
• Experience recruiting resources for AI localisation services (AI dubbing/subtitling, lip manipulation).

Responsibilities

• Lead the search, selection and recruitment of freelance and agency vendors globally.
• Build and maintain strong relationships with external vendors.
• Coordinate vendor testing, evaluation and feedback.
• Collect and negotiate rates, rate cards and project-specific quotes.
• Ensure vendor data and legal documentation are accurate and up to date.
• Monitor vendor performance and provide regular reporting.
• Support Production teams on projects as a localisation subject matter expert.
• Negotiate competitive terms with external vendors.
• Support development and mentoring of new team members.
• Stay up to date with developments across media, entertainment, technology and localisation.

Skills

Vendor management

Negotiation

Stakeholder coordination

Freelance & agency recruitment

Education

University degree in Translation/AV Translation

Job description

Contract type: Permanent

Acolad is the global leader in content and language solutions. Its mission is to support companies in every industry to scale across markets and enable growth through cutting-edge technology and localization expertise. Established in 1995, the group is present in 22 countries across Europe, North America and Asia, with over 1.600 employees supported by a network of +10.000 linguists around the world.

At Acolad, every position is key to our global growth: we know that we will only succeed if our people succeed.
Joining Acolad means a unique opportunity for professional development through a collaborative global environment that promotes talent and creativity. We are continuously looking for new talent (like you!) to support our mission to drive growth and innovation across some of the world’s leading brands.

We are looking for an experiencedVendor Coordinatorto join our team and help build and manage a strong global network of localisation partners across the media and entertainment industry.

Reporting to the Head of Strategic Procurement, you will be responsible for identifying, evaluating and onboarding new vendors, while developing strong relationships with our existing partners and supporting our Production teams.

Key Responsibilities

• Lead the search, selection and recruitment of freelance and agency vendors globally
• Build and maintain strong relationships with external vendors
• Coordinate vendor testing, evaluation and feedback
• Collect and negotiate rates, rate cards and project-specific quotes
• Ensure vendor data and legal documentation are accurate and up to date
• Monitor vendor performance and provide regular reportingSupport Production teams on specific projects as a media and entertainment localisation subject matter expert
• Negotiate competitive terms with external vendors
• Support the development and mentoring of new team members
• Keep up to date with developments across media, entertainment, technology and localisation

About you

• University degree in Translation, Audiovisual Translation or a related discipline
• At least 3 years of relevant vendor management experience in a media and entertainment localisation environment
• Strong knowledge of market rates and industry conditions across subtitling, dubbing, access services and AI localisation
• Experience recruiting resources for AI localisation services, particularly AI dubbing, AI subtitling and lip manipulation
• Background in subtitling, human dubbing, voice-over and AI dubbing

Acolad is committed to creating a diverse and equitable workforce. We believe that diversity, equity, and inclusion in all its forms—gender, age, disability, marital status, ethnic or social origin, religion, belief, or sexual orientation—enrich the workplace. It opens opportunities for individuals to express their talents, both individually and collectively, and strengthens our ability to adapt to a changing world. As an equal opportunity employer, we welcome and consider applications from all qualified candidates, regardless of their backgrounds.