Vendor Operations Specialist (m/w/x)

AUTODOC; Województwo mazowieckie; Vor Ort; PLN 70.000 - 98.000; Vollzeit

Benefits dieser Stelle

Cafeteria benefits

Transportation for warehouse staff

26 vacation days per year

Birthday day off

Mental wellbeing program

AUTODOC corporate discount

Zusammenfassung

AUTODOC is seeking a dedicated Vendor Operations Specialist for our Warsaw team. You will oversee the daily order fulfillment process across our warehouse network, manage relationships with external vendors, and ensure performance meets SLAs.

You’ll collaborate with procurement, finance, operations, customer service and IT to keep flow smooth and issues resolved quickly. Ideal candidates bring a Bachelor’s in supply chain or related field, 2+ years of experience, and strong MS Office skills.

Qualifikationen

• Bachelor’s degree in supply chain or related field.
• 2+ years experience in supply chain coordination, vendor management or procurement operations.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and problem-solving skills with attention to detail.
• Strong communication with internal and external stakeholders.
• Comfortable in a fast-paced, dynamic environment.
• English proficiency, plus Russian, German, or Polish language knowledge.

Aufgaben

• Monitor daily order fulfillment across AUTODOC's network of warehouses.
• Act as primary contact for external vendors involved in warehousing and logistics.
• Develop and track KPIs; analyze trends and drive improvements.
• Collaborate with procurement, finance, operations, customer service, and IT.
• Maintain vendor records and coordinate onboarding in the system.
• Support process improvements to maximize efficiency and accuracy.

Kenntnisse

MS Office

English proficiency

Vendor liaison

Ausbildung

Bachelor’s degree in supply chain operations, Business or related field

Tools

Microsoft Office Suite

Jobbeschreibung

Engineered in Berlin. Driving the Future of Europe.

At AUTODOC, we are proud to be a homegrown European success story. Founded in Berlin in 2008 and still headquartered in the heart of the continent today, we have evolved from a local specialist into Europe’s leading online platform for the automotive aftermarket. Our strength lies in our unique identity: we are a digital-first, e-commerce powerhouse with strong German roots and an expansive reach across 27 European countries. This continental focus allows us to blend our heritage with high-tech innovation, staying agile and closely connected to the markets we serve. Today, our team of more than 5,500 professionals from over 50 different countries is redefining mobility through cutting-edge technology. Bring your talent and expertise to a company that is building a sustainable, tech-driven future for drivers everywhere.

Come join us and impact the future of AUTODOC!

Job Description

We are looking for a dedicated Vendor Operations Specialist to join our team in Warsaw. Your primary purpose will be overseeing the complete daily order fulfillment process across AUTODOC's network of warehouses. You will be responsible for ensuring timely and accurate delivery to AUTODOC’s fulfillment centers, which involves proactive problem-solving for any disruptions in the fulfillment chain and implementing strategies to maintain optimal flow. This role also requires actively managing relationships with external vendors involved in warehouse operations and logistics, ensuring their performance consistently meets or exceeds AUTODOC's operational requirements, quality standards, and agreed-upon service level agreements (SLAs).

Key Responsibilities

• Order Fulfillment: Conduct daily order fulfillment monitoring.
• Vendor Management: Serve as the primary point of contact for external vendors.
• Performance & KPI Tracking: Establish key performance indicators (KPIs) to monitor the performance of external vendors and internal fulfillment processes. Regularly track metrics, analyze trends, identify areas of underperformance, and drive comprehensive improvement actions.
• Cross-Functional Collaboration: Work cross-functionally and facilitate seamless communication with procurement, finance, operations, customer service, and IT teams to support smooth order flow and unified problem-solving.
• Administration & Onboarding: Maintain accurate and up-to-date vendor records in the system. Coordinate the onboarding of vendors, ensuring strict compliance with company policies.
• Process Optimization: Support continuous improvement initiatives for vendor operations processes and tools. Develop and implement improvements aimed at maximizing efficiency, reducing costs, enhancing accuracy, and maintaining consistently high-quality standards throughout the supply chain.

Qualifications

• Bachelor’s degree in supply chain operations, Business or a related field.
• 2+ years of experience in supply chain coordination, vendor management or procurement operations.
• Proficiency in the Microsoft Office Suite.
• Excellent organizational and problem-solving skills with strong attention to details.
• Effective communicator with the ability to successfully manage relationships with internal stakeholders and external vendors.
• Comfortable working in a fast-paced, dynamic environment.
• English proficiency, alongside knowledge of the Russian, German, or Polish language.

Preferred Qualifications

• Experience in the e-commerce sector is considered an advantage.

Additional Information

• Competitive salaries based on your professional experience.
• Stable employment in a fast-growing international company.
• A cafeteria benefits system that lets you choose from options such as life insurance, private medical care, a sports card, cinema tickets, and more.
• Transportation services available for all warehouse employees.
• Guaranteed 26 vacation days per calendar year, regardless of seniority.
• An extra day off to celebrate your birthday.
• Mental Wellbeing Program – free and confidential mental and physical health support services for you and your immediate family, covering a wide range of personal and work-related issues.
• AUTODOC corporate discount (up to €1,080 per year) for purchasing car parts at special rates for personal use.
• Opportunities for advancement, further training (over 650 courses on soft and hard skills available on our e-learning platform), and coaching.
• Free English, German, and Polish language classes.

This job was posted on 20/10/2026 and is considering applications up to 6 weeks from this date.