Vendor Data Coordinator

JLL; Warszawa; Hybride; PLN 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Private healthcare

Cafeteria benefits

Life insurance

Employee assistance program

Résumé du poste

JLL in Warsaw is seeking an entry-level Vendor Data Coordinator to support supplier onboarding, maintain vendor master data, and manage contract documentation within a global real estate environment.

You’ll work with colleagues and suppliers across EMEA, receiving training and mentoring while building a foundation in procurement, compliance, and data management.

Qualifications

• Bachelor’s degree in business, economics, administration, or related field.
• Strong written and spoken Polish and English.
• Attention to detail and data accuracy.
• Good organizational skills and the ability to manage several tasks and deadlines.

Responsabilités

• Support supplier onboarding and pre-qualification to ensure requirements are met (health & safety, insurance, regulatory standards).
• Communicate with suppliers to collect and follow up on documents, keeping onboarding on schedule.
• Enter, update, and verify vendor master data in procurement systems to keep records accurate.
• Assist with contract documentation, routing for approvals, collecting signatures, and filing documents.
• Prepare routine compliance and contract reports and assist data gathering for spend analysis.
• Collect supplier documentation during sourcing and proposal processes.
• Track supplier KPIs in regional systems and flag issues to the team.
• Provide administrative support including meeting minutes, correspondence, and document management.

Connaissances

Polish language

English language

Data entry

Organizational skills

Communication

Formation

Bachelor’s degree in business, economics or related field

Outils

Microsoft Office

Excel

Word

Outlook

Procurement systems

Description du poste

Start your procurement career with JLL in Warsaw, supporting one of our key clients as a Vendor Data Coordinator. You’ll help onboard suppliers, keep vendor data accurate, and make sure contract documentation is complete and well organized. Working with colleagues and suppliers across EMEA, you’ll learn how procurement, compliance, and data management fit together in a global commercial real estate environment. This is a hands-on, entry-level role with training and mentoring from an experienced team. If you’re organized, detail-oriented, and eager to learn, it’s a great first step into procurement.

What You’ll Do

• Support the supplier onboarding and pre-qualification process, helping ensure suppliers meet JLL and client requirements (health & safety, insurance, financial and regulatory standards)
• Communicate with suppliers to collect and follow up on documents, keeping onboarding on schedule
• Enter, update, and check vendor master data in procurement systems, helping keep records accurate and clean
• Assist with contract documentation, including routing for approvals, collecting signatures, and filing documents in a structured way
• Prepare routine compliance and contract reports and help gather data for spend analysis
• Help collect supplier documentation during sourcing and proposal processes
• Assist with tracking supplier KPIs in JLL regional systems and flag issues to the team
• Provide administrative support, including meeting minutes, correspondence, and document management

What We’re Looking For

• A Bachelor’s degree, or equivalent education, ideally in business, economics, administration, or a related field
• Strong written and spoken Polish and English
• A keen eye for detail and a commitment to data accuracy
• Good organizational skills and the ability to manage several tasks and deadlines at once
• Solid working knowledge of Microsoft Office, especially Excel, Word, and Outlook, and willingness to learn new procurement systems
• Clear, friendly communication and a collaborative approach when working with colleagues, suppliers, and clients from different cultures
• A proactive, curious mindset: you take ownership of your tasks, ask questions, and look for ways to improve how things are done
• A plus: knowledge of another European language

What You Can Expect From Us

• Competitive rewards and benefits: a permanent contract after the probationary period, private healthcare, a cafeteria benefits system, life insurance, and an employee assistance program
• Flexible work environment: a hybrid model in our Warsaw Spire workspace, with modern facilities and metro access
• Career development and growth: structured development programs (80% of employees participate), AI upskilling, and professional training
• Stability and recognition: a 78% employee recommendation rate, and recognition for 18 consecutive years as one of the World’s Most Ethical Companies
• Inclusive and supportive culture: a strong commitment to Diversity, Equity & Inclusion through multiple employee resource groups and initiatives
• Global perspective: 60 nationalities and 40 languages represented, with plenty of opportunities for cultural exchange and collaboration