Sourcing Specialist (Warsaw or Madrid)

Jones Lang LaSalle Incorporated; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Job summary

JLL Warsaw or Madrid is seeking a Sourcing Specialist for our EMEA Design and Construction business line. You will coordinate centralized tender processes (RFI/RFP), maintain the vendor data base for the EMEA region and support procurement activities across portfolios for a major client.

You’ll manage RFP/RFI/RFQ activities, assist in negotiations and ensure proper documentation, while collaborating with procurement and legal teams to align with client procedures and project schedules.

Qualifications

• Essential – 3–5 years’ experience in procurement (RFP/RFI/RFQ document creation, use of Procurement tools)
• Preferred – knowledge of office fit-out projects construction supply chain
• Preferred – experience sourcing for multiple construction projects for large corporate clients

Responsibilities

• Run centralized tender processes (RFI/RFPs) on client’s procurement tool
• Maintain Vendor Data Base for the EMEA region
• Support project and portfolio level sourcing activities and cost development
• Coordinate bids, proposals and supplier evaluations up to award
• Assist with legal templates and contract-related procurement steps
• Liaise with client procurement and internal teams to ensure timelines

Skills

Procurement experience

RFP/RFI/RFQ knowledge

Vendor management

English proficiency

Negotiation skills

Excel skills

Project management

Education

Bachelor’s degree in numerate or engineering

Quantity Surveyor / cost management qualification

Tools

Microsoft Project

Procurement tools (e-bidding platforms)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role available for Warsaw or Madrid office (Hybrid working model) We are looking for a Sourcing Specialist for our EMEA Design and Construction business line.

Role Purpose: As part of a Design and Construction EMEA team and reporting to EMEA Regional Procurement Manager and Customer’s Sourcing and Procurement Department - the GREF (Global Real Estate & Facilities) Sourcing Specialist will coordinate the completion of construction RFP/RFI documents, their submission, comparison and analysis to support negotiations executed by Procurement and team decision making.

After decision, the role might support in communication to finalize contractual documents, ensure proper documentation and internal communication. The role is dedicated to one of our biggest Customers - approx. 120 projects per year.

What this job involves:

• Running centralized and integrated tender processes (RFI/RFPs) on Client’s procurement web platform.
• Maintaining Vendor Data Base for EMEA Region and related documentation.
• Responsibilities are split at Project Level and Portfolio Level.
• Portfolio Level: Support Sourcing activities workload. Developing and maintaining vendors’ database Liaise with clients procurement and legal team to set up and improve Sourcing and Procurement process Support operations to stick to project schedule for Procurement activities Procurement Support of project cost development Maintain day-to-day relationships with vendors Provide guidance for Program Managers on Sourcing and Procurement process tools, procedures, policies Support D&C Program Managers with expertise on RFP specifications completeness and coordinate timelines Participate and contact in training of employees as well as e-training of business owner for procurement tools roll-out Work in full compliance with the company Spending and Transaction policy
• Project Level: Support on Project Sourcing Strategy selection aligned with Client’s procedures Support on getting necessary legal templates to go out to tender Support the following project sourcing processes: Design, Project Management, Cost Mangament, General Contractor, Subcontracted packages, other consultants Providing necessary benchmarking and capturing information to support Design and Construction Team Manage RFP/RFI Packages Submit RFxs in client’s procurement tool Create bidders’ proposal comparisons and support proposal evaluation up to completion Support contractor bidding process Participation on vendor cost negotiation (based on cost tool, related to budget and CAPex) Participation on defining vendor bidding lists Participation on contractor subcontract negotiations Support on Legal agreements completion: commercial terms and appendixes Control if project Costs of Works are at or below approved budgets or estimated budgets Client presentations to demonstrate value for money & savings achieved from the program Liaison with JLL’s other client account teams to gather best practice All additional duties commensurate to the level of the role.
• Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

To apply you need to be:

• Essential – minimum of 3 – 5 years’ experience in procurement (RFP/RFI/RFQ document creation, use of Procurement tools (e-bidding platforms), proposal evaluation, contract and/or vendor management)
• Preferred – knowledge of office fit-out projects construction supply chain.
• Preferred – minimum 3 – 5 years’ experience of sourcing activities for multiple construction projects simultaneously for large corporate clients; ideally fast track office fit-out, commercial refurbishment and M&E upgrade projects.
• Essential – Bachelor’s degree in a numerate or engineering discipline.
• Preferred – formal Quantity Surveyor / cost management qualification.
• Excellent negotiation skills.
• Outstanding problem solving.
• Strong communication skills (English mandatory, any other EU language required, DE, FR, IT, ES, PL is a plus)
• Ability to manage multiple work assignments simultaneously, manage multiple or conflicting priorities, and handle a high-pressure working environment.
• Outstanding client relationship management skills with great client focus.
• Outstanding analytical ability, attention to detail and organizational skills
• Excellent numerical, commercial and financial acumen.
• Advanced Excel skills with good Word, PowerPoint and Microsoft Project skills; knowledge and experience in using online collaboration tools, cloud content management and file sharing service platforms.
• Familiarity with AI and automation tools.
• Candidate must demonstrate personal impact and gravitas, with high velocity & speed of response and a proactive, 'can-do' attitude.
• Positive, solution-oriented communications and a willingness to take responsibility, Ownership sense is a must.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location: On-site –Warsaw, POL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.