Transition Project Manager ,Lease Administration

Jones Lang LaSalle Incorporated; Polska; Remote; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Life insurance

Employee assistance program

Job summary

Jones Lang LaSalle is seeking a seasoned Project Manager to lead end-to-end client transition projects in a remote Warsaw setting, coordinating mobilization through stabilization and ensuring on-time delivery with strong stakeholder engagement.

You will drive lease administration initiatives, manage budgets and timelines, and collaborate with Operations, Transition Leads, and account teams to deliver best-in-class outcomes across multiple projects.

Qualifications

• Proven project management expertise delivering complex multi-stakeholder initiatives from inception to completion.
• Deep knowledge of Lease Administration processes, systems, and best practices.
• Hands-on experience navigating operational complexities in Lease Administration platforms.

Responsibilities

• Lead end-to-end transition projects across initiation, execution, tracking and escalation.
• Partner with Operations, Business Services, and Transition Leads on governance and change management.
• Develop tailored change and communication strategies with detailed messaging frameworks.
• Own project planning and timeline management with data templates on schedule.
• Coordinate system setups, data migrations, quality checks and issue resolution.
• Facilitate stakeholder meetings and cross-functional alignment sessions to drive outcomes.
• Identify improvements to enhance client experience, financial performance, and reduce risk.

Skills

Project management

Lease Administration

Stakeholder management

Change management

Tools

Microsoft Project

Excel

Word

PowerPoint

SharePoint

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This role executes client transition projects from mobilization through stabilization, serving as the primary Client point of contact and project manager for new business onboarding and account expansions. The role's focus is on the Lease Administration projects, however also supporting on Portfolio Services as required. Collaborates with Sales and internal workstreams to deliver seamless client experiences while managing budget, scope, schedule, and communications. Coordinates data collection, ensures contractual alignment, identifies risks, and develops mitigation strategies. Facilitates stakeholder and client meetings, monitors progress against implementation timelines, and ensures effective handover to account teams. Manages tactical responsibilities including documentation setup, team coordination, data quality verification, and readiness tracking. As and when required, supports the Implementation and Success Team with executing specific tasks as assigned (i.e. initiating project documentation, collecting data in the project mgmt. tool, following up with workstream leads, data updates and quality checks, etc). This role is expected to manage/support multiple projects at one time and be a strong change leader for client transitions.

What You'll Do

• Lead end-to-end transition projects, managing initiation, execution, tracking, reporting, and escalation while ensuring timely delivery and client satisfaction throughout the process
• Partner closely with Operations, Business Services, and Transition Leads to manage governance, communications, change management, and employee readiness workstreams
• Develop and deploy tailored change and communication strategies for each program, including detailed communications matrices, key messaging frameworks, and delivery mechanisms aligned with overall strategic objectives
• Own project planning and timeline management, maintaining transition tracking tools and ensuring all workstream leads deliver required information and data templates on schedule
• Coordinate technical and operational activities including system setups, access provisioning, data migrations, quality checks, and discrepancy resolution across platforms
• Facilitate high-impact meetings with internal teams and clients, including change management workshops, project status updates, and cross-functional alignment sessions
• Identify and implement continuous improvement opportunities that enhance client experience, optimize financial performance, minimize risk, or create competitive advantage
• Build strong collaborative relationships across Implementation Teams and workstreams, fostering seamless cooperation and knowledge sharing to drive best-in-class transition outcomes

What We're Looking For

• Proven project management expertise with a strong track record of successfully delivering complex, multi-stakeholder initiatives from inception to completion
• Deep knowledge of Lease Administration processes, systems, and best practices, with hands‑on experience navigating operational complexities
• Technical proficiency in Lease Administration platforms and applications, with advanced skills in Microsoft Project, Excel, Word, PowerPoint, and SharePoint
• Exceptional organizational capabilities with the ability to manage multiple concurrent projects, prioritize effectively, and maintain meticulous attention to detail
• Analytical and solution‑oriented mindset, proactively identifying potential risks and developing contingency plans before issues escalated
• Outstanding stakeholder management skills, with the ability to engage confidently with senior leaders, interpret requirements, and align diverse groups toward common goals
• Excellent communication abilities, both written and verbal, with a professional presence that inspires trust and credibility with clients and colleagues
• Self‑driven and proactive work style, demonstrating initiative, accountability, and a continuous improvement orientation in everything you do

What You Can Expect From Us:

• Competitive Rewards & Benefits
• Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Career Development & Growth Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location: Remote –Warsaw, POL

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For further information, visit jll.com.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.