Transition Coordinator (HR)

Heineken; Kraków; On-site; PLN 120,000 - 180,000; Full time

Job summary

HEINEKEN Kraków is seeking an experienced HR Transition Manager to orchestrate end-to-end process transitions into the HEINEKEN HBS Centre. You will plan transitions, coordinate milestones, ensure SOPs and governance, and maintain high-quality documentation while collaborating with senior global stakeholders.

You should have 5–6 years in HR, excellent communication and planning skills, and proven change, transition and transformation experience.

Qualifications

• Bachelor/Master's degree in HR/Management or related studies.
• 5–6 years of experience in HR function.
• End-to-end understanding of HR processes.
• Experience with SOPs, process documentation and governance.
• Exposure to shared services / GBS transitions.
• Knowledge of transition methodology.
• Excellent communication and presentation skills.
• Ability to work with senior global stakeholders.
• Strong planning and coordination skills.
• Risk and dependency management abilities.
• Capability to challenge and drive closure of actions.

Responsibilities

• Plan transitions in detail including deliverables, milestones and scope.
• Provide feedback to Transition Managers on service design and documentation.
• Coordinate transition of processes into HEINEKEN HBS Centre.
• Manage KT Team on transition deliverables and monitor progress.
• Collaborate with Transition Managers and site management.
• Monitor and report transition progress.
• Resolve transition issues, document risks and mitigation plans.
• Provide a link between KT Team, Senior Management and stakeholders.
• Ensure documentation of local processes with quality review.
• Ensure delivery of transition outputs, including Toll Gates, for each Transition.
• Apply transition methodology to each phase and overall completion.

Skills

HR transition

Stakeholder management

Project coordination

Change management

SOPs

Process documentation

Communication skills

Education

Bachelor/Master's degree in HR/Management

Job description

AtHEINEKEN Kraków (HEINEKEN Business Services Poland)our success comes directly from our great people. We are a growing team of business experts in finance, accounting, data and technology ready to „WOW” the world with our expertise, passion and pride to be GREEN.We act on our values of Passion for consumers & customers, Courage to dream & pioneer, Care for people & planet, Enjoyment of Life, always focused on being ourselves: inclusive, diverse and open for new challenges.

Your responsibilities would include:

• planningindividual transitions in detail, including identification and scheduling project deliverables, milestones, required tasks & scope of processes to be transitioned (SOPs, Gap analysis, Sol ID, change impact analysis, validate KPIs)
• providing feedback to Transition Manager/s on service design & solution documentation
• coordinating and successfully managing the transition of processes in scope from the local site/s into the HEINEKEN HBS Centre
• managingKT Team on transition deliverables by overseeing Integrated Transition Plans & trackers, as well as monitoring KT progress and documentation
• collaborating with Transition Manager/s and local site management
• monitoring and reporting transition progress
• resolving transitions issues, documenting risks and creating mitigation plans
• providing a link during transition between the HEINEKEN HBS Centre Knowledge Transfer Team, Senior Level Management, Transition Manager, other stakeholders
• ensuring the appropriate documentation of the local processes, including providing a quality review of documentation
• ensuring successful delivery of transition outputs, including Toll Gates and delivery of each Transition
• ensuring correct application of transition methodologyto each transition phase and the overall transition completion

You are a good candidate if you have:

• Bachelor/Master's degree in HR/Management or other related studies
• minimum of 5-6 years of experience in HR function
• end to end understanding of HR processes
• experience with SOPs, process documentation and governance
• exposure to shared services / GBS transitions
• knowledge oftransitionmethodology
• excellent communication and presentation skill
• ability to work with senior global stakeholders
• strong planning and coordination skills
• risk and dependency management abilities
• capability to challenge and drive closure of actions.

You are a perfect match if you also have:

• proven change, transition and transformation experience.

At HEINEKEN Kraków, we take integrity and ethical conduct seriously. If someone has concerns about a possible violation of legal regulations indicated in Polish Whistleblowing Act or our Code of Business Conduct, we encourage them to speak up . Cases can be reported to global team or locally (in line with the local HBSPWhistleblowing procedure) by selecting proper option in this tool or by communicating it on hotline.