Temporary Administration Coordinator - Office & Ops (Gdynia)

Wartsila; Gdynia; On-site; PLN 60,000 - 80,000; Full time

Job summary

Wärtsilä in Poland is seeking an Administration Coordinator for a temporary replacement based in Gdynia with an on-site office model. You will support daily office operations, handle reception, correspondence and invoicing, and assist local management.

The role requires Polish and English fluency, good Excel skills, and strong communication and coordination abilities. You will work with external vendors, help organize events, and ensure compliance with company policies and processes in a

Qualifications

• Experience in a similar role.
• Fluency in Polish and English.
• Knowledge of Excel.
• Strong communication and coordination skills.
• Experience working in a fast-paced global environment.
• Experience supporting company events and communications channels (e.g., intranet, internal media).

Responsibilities

• Overseeing the daily maintenance of the office, managing the reception desk, handling correspondence and invoices, and accommodating guests.
• Performing various activities to support the local organization.
• Collaborating with external vendors and ensuring office-related agreements are upheld.
• Taking responsibility for agreements related to the organization and operation of the offices.
• Working closely with Managers on assigned tasks.
• Independently resolving administrative requests and aligning local processes with Wärtsilä targets.

Skills

Polish fluency

English fluency

Excel

Communication

Coordination

Multitasking

Job description

Wärtsilä in Poland is seeking an Administration Coordinator for a temporary replacement based in Gdynia with an on-site office model. You will support daily office operations, handle reception, correspondence and invoicing, and assist local management.

The role requires Polish and English fluency, good Excel skills, and strong communication and coordination abilities. You will work with external vendors, help organize events, and ensure compliance with company policies and processes in a