Administration Coordinator

Wartsila; Gdynia; On-site; PLN 60,000 - 80,000; Full time

Job summary

Wärtsilä in Poland is seeking an Administration Coordinator for a temporary replacement based in Gdynia with an on-site office model. You will support daily office operations, handle reception, correspondence and invoicing, and assist local management.

The role requires Polish and English fluency, good Excel skills, and strong communication and coordination abilities. You will work with external vendors, help organize events, and ensure compliance with company policies and processes in a

Qualifications

• Experience in a similar role.
• Fluency in Polish and English.
• Knowledge of Excel.
• Strong communication and coordination skills.
• Experience working in a fast-paced global environment.
• Experience supporting company events and communications channels (e.g., intranet, internal media).

Responsibilities

• Overseeing the daily maintenance of the office, managing the reception desk, handling correspondence and invoices, and accommodating guests.
• Performing various activities to support the local organization.
• Collaborating with external vendors and ensuring office-related agreements are upheld.
• Taking responsibility for agreements related to the organization and operation of the offices.
• Working closely with Managers on assigned tasks.
• Independently resolving administrative requests and aligning local processes with Wärtsilä targets.

Skills

Polish fluency

English fluency

Excel

Communication

Coordination

Multitasking

Job description

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Function: General Management & Administration

Job Category: Support Functions

Wärtsilä is an innovativetechnology company known forbeing a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality.Our ultimate aim isto provide increased value to bothour customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. We want to transition the world towards a decarbonisedand sustainable future.By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are now looking for anAdministration Coordinatorto join our team on a temporary replacement basis.

The preferred location for this position isGdynia, Poland with an office work model.

As an Administration Coordinator you will focus on these responsibilities:

• Overseeing the daily maintenance of the company office, managing the reception desk, handling correspondence and invoices, and accommodating guests.
• Performing various activities to support the local organization.
• Collaborating with external vendors and ensuring agreements related to the organization and operation of the offices are upheld.
• Taking responsibility for agreements related to the organization and operation of the offices.
• Working closely with Managers on assigned tasks.
• Independently and proactively resolving issues and challenges related to administrative requests.
• Executing all necessary actions for the local implementation of Wärtsilä's processes in alignment with Wärtsilä business targets within the assigned area of responsibility.

To be successful in this role, we expect you to have

• Previous experience in a similar position.
• Fluency in Polish and English.
• Knowledge of Excel.
• Strong communication and coordination skills.
• General knowledge and understanding of company policies and procedures.
• Ability to manage multiple tasks simultaneously and effectively.
• Experience working in a fast-paced global environment.
• Taking care of Wartsila communication channels (WartsilaTV, Intranet etc.).
• Support in organizing company events (University events etc.).

Why you and us?

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com .