SSC Invoicing Specialist: Precision & Impact

Core Laboratories; Gdynia; On-site; PLN 60,000 - 90,000; Full time

Job summary

Core Laboratories in Poland is seeking an Invoicing Specialist to join our growing Shared Service Center. You will execute billing activities tied to completed services, ensuring accuracy, timeliness, and adherence to contracts and price lists.

You will work with Operations, Commercial, and Finance to resolve questions, maintain records, and support scalable SSC processes while contributing to continuous improvement initiatives.

Qualifications

• 2-4 years of invoicing, billing operations, or similar high-volume transactional experience.

Responsibilities

• Create and maintain work orders, job records, billing information, and customer data in ERP or designated systems, ensuring information is complete, accurate, and up to date.
• Meet assigned invoicing KPIs and follow SOPs, billing controls, and escalation procedures to ensure consistent, accurate, and timely service delivery.
• Prepare and issue customer invoices based on completed services, approved billing triggers, customer requirements, contracts, price lists, and supporting documentation.
• Monitor workload with focus on timeliness; process invoices within deadlines and follow up when information is missing or unclear.
• Validate invoice accuracy against job files, inspection reports, laboratory results, price lists, contracts, and customer-specific billing rules before submission.
• Maintain billing documentation, audit trails, and supporting records for traceability and data quality.
• Identify, investigate, and resolve billing discrepancies, disputes, pricing issues, or documentation gaps; escalate when necessary.
• Partner with Operations, Commercial, Finance, and local teams to resolve questions and keep invoicing moving forward.
• Contribute to SSC invoicing model through process documentation, training materials, and continuous improvement initiatives.

Skills

Attention to detail

English proficiency

Cross-functional collaboration

Proactive problem solving

Tools

ERP systems

Microsoft Excel

Job description

Core Laboratories in Poland is seeking an Invoicing Specialist to join our growing Shared Service Center. You will execute billing activities tied to completed services, ensuring accuracy, timeliness, and adherence to contracts and price lists.

You will work with Operations, Commercial, and Finance to resolve questions, maintain records, and support scalable SSC processes while contributing to continuous improvement initiatives.